Front Office Receptionist

Our client, a well‑established international law firm, is recruiting an experienced career receptionist to join their Dubai office. The role involves providing efficient and effective front‑of‑house service to all clients, both face‑to‑face and via telephone.

• Operate the main telephone switchboard – answer and transfer incoming calls.
• Take and deliver messages accurately and promptly, ensuring clients are rerouted to the correct destinations.
• Update and check the firm’s general voicemail box daily to respond to messages left outside office hours.
• Reserve meeting rooms in Outlook and maintain the diary for all bookings.
• Ensure the meeting room is fully stocked at all times and pantry items are available.
• Offer refreshments to clients and greet them in a professional and friendly manner.
• Maintain the reception area, including plants, floral arrangements, TV, magazines, and general upkeep.
• Assist IT with the preparation of AV equipment and uploading presentations.
• Update CRM (Interaction) as required.
• Maintain an operations manual for reception.
• Book and receive couriers.
• Scan documents, add to, and maintain files.
• Provide cover for and assist the Office Assistant as needed.
• Attend MOFA for the legalisation of documents when required.
• Work outside of contracted hours as requested.
• Assist accounts with posting telephone invoices.
• Assist the Business Operations Manager with various tasks as needed.
• Demonstrate commitment to a long‑term position; avoid frequent job changes.

Candidate should be able to work autonomously as well as within a larger team, thrive in a dynamic environment, and enjoy a variety of tasks associated with front‑of‑house duties.