Sr P.A​/Executive Secretary

Job Description

The Senior Personal Assistant Executive Secretary provides high‑level confidential administrative and organizational support to the General Manager, ensuring the smooth and efficient running of the executive office.

• Executive Support and Diary Management: Oversees executive scheduling, optimizes the calendar, anticipates conflicts, prepares and proofreads correspondence, presentations, reports, and briefing materials.
• Communication and Stakeholder Management: Acts as the primary point of contact for internal and external communications, drafts emails, letters, minutes, and internal memos while maintaining confidentiality and discretion.
• Meeting, Event, and Travel Coordination: Plans and coordinates executive meetings, travel arrangements, and corporate engagements; prepares agendas, collates documents, takes minutes, and manages follow‑up on action items; arranges complex local and international travel and supports corporate events.
• Office and Information Management: Oversees executive office administration, maintains filing systems, digital and physical records, prepares expense reports and procurement requests.
• Project and Business Support: Assists in tracking key projects, timelines, and deliverables, conducts research, prepares summary reports, and coordinates cross‑departmental communication on strategic initiatives.
• Brand and Professional Representation: Maintains a polished professional presence, upholds the company’s luxury brand standards through etiquette, grooming, and communication style.

• Coordinates meetings, schedules, and travel arrangements on behalf of the executive office.
• Communicates and follows up with internal departments and external stakeholders on executive matters.
• Requests required information and updates for executive reporting and coordination purposes.
• Coordinates administrative support activities related to the executive office.
• Final approval of business decisions, financial commitments, and external corporate communications remains subject to management approval.

• Bachelor’s Degree in Business Administration, Management, or a related field.
• 5 to 10 years of experience as an Executive Secretary in management roles within the construction and real‑estate industry is preferred.
• Excellent organizational and time‑management skills with the ability to manage multiple priorities and deadlines.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant productivity tools.
• Exceptional written and verbal communication skills in English and Arabic.
• High attention to detail, accuracy, and quality in all documents and communications.
• Discreet handling of confidential information and strong judgment in sensitive situations.