Admin assistant & Receptionist; Temporary

Admin assistant cum Receptionist (Temporary)

Main

Job Purpose:

• Handles incoming calls, relays messages & supplies information to callers
• Greets and announces visitors
• Responsible for arranging lunch / tea / coffee for visitors
• Co-ordinates transportation for Employees and visitors.
• Responsible for assigning office boy/ cleanings duties
• Responsible for courier i.e. dispatched of both documents and non-documents
• Updates and prepares the Monthly Attendance
• Ensure optimal services & costs by third party suppliers – grocery, courier, stationery, taxi etc.

• Responsible for the inventory or stock control of grocery & stationery items
• Responsible for creating admin-related process flows for streamlining purposes
• Provides monthly accruals to Finance for admin-related expenses
• Regularly updates the Medical Tracker Report for employees
• Manage 3rd party contracts, providing goods / services (in line with the policy) to manage the company and for the effectiveness of the employees
• Prepares the Report as representation for admin expenses
• Provides executive support
• Upon approval, may also assists in other Managers with overflow work, including word processing, data entry, etc

• First rate listening, grammar, numeracy, comprehension, presentation and communication skills
• Gathering and sorting data
• Utilising computer applications
• Preparing budgets, business documents and reports
• Being congenial
• Keeping records
• Being confidential
• Being professional and punctual
• Following and executing company policies and objectives
• Being reasonable and dependable

• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Managing Processes
• Organization
• Analyzing Information
• Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Verbal Communication