Examinations Officer

Key Responsibilities

• Examination Planning and Coordination
  • Liaise with awarding bodies (e.g. JCQ, Pearson, AQA, IB) to stay up to date on regulations, timelines, and procedural updates.
  • Coordinate exam entry processes, including student registrations, subject entries, access arrangements, and feemanagement.
  • Prepare and publish exam timetables for both internal and external exams (GCSEs, A-Levels, IB).
  • Oversee the arrangement of exam rooms, invigilation schedules, and seating plans in compliance with regulations.
• Administration of External Examinations
  • Manage the secure receipt, storage, and distribution of exam papers and materials.
  • Ensure JCQ/IB regulations are followed before, during, and after examinations.
  • Supervise the running of exam sessions, ensuring invigilators and students adhere to protocols.
  • Handle special consideration and access arrangements (in coordination with SENCO or inclusion teams).
  • Organize and lead the results day process, including the distribution of results, post-results services (e.g. remarks, enquiries),and student support.
• Internal Assessment and Mock Exams
  • Coordinate the administration of internal exams, mocks, and assessments across year groups.
  • Support heads of departments with assessment data entry, moderation, and submission of coursework/IA (internalassessment) in line with deadlines.
  • Ensure the academic integrity of internal assessments (especially for IB) is upheld.
• Data Management and Reporting
  • Ensure the accuracy of exam data in management information systems (e.g. SIMS, Manage Bac).
  • Generate and share reports on exam performance, entries, results analysis, and trends.
  • Assist with school performance reviews, regulatory inspections (e.g. DSIB, KHDA, IB, Exam Boards), and data required foruniversity admissions.
• Compliance and Quality Assurance
  • Ensure that JCQ and IB exam regulations are fully understood and followed by staff and students.
  • Lead on exam-related training and briefings for invigilators and staff.
  • Manage and respond to exam audits, inspections, and quality assurance visits from awarding bodies.
• Invigilation and Staffing
  • Recruit, train, and manage a team of invigilators, ensuring they are properly briefed on regulations and responsibilities.
  • Act as the lead invigilator or exam supervisor for major assessments.
• Communication and Support
  • Serve as the main point of contact for all exam-related queries from students, parents, and staff.
  • Support students and families in understanding exam procedures, accessing results, and dealing with post-results services.
  • Work with the IB Coordinator, Head of Sixth Form, and SLT to ensure alignment of assessment strategy and communication.
• Continuous Improvement and Professional Development
  • Stay up to date with changes in UK and IB assessment frameworks.
  • Reflect on and improve processes annually (e.g. through post-exam reviews).
  • Undertake relevant CPD in data management systems, exam officer training, or policy updates.