Exams Officer Job Dubai area,Dubai UAE/Dubai,Education / Teaching

Exams Officer

Description

JOB DESCRIPTION:

EXAMINATIONS OFFICER

Job Title:

EXAMINATIONS OFFICER

Department: SECONDARY

Reports to:

HEAD OF SECONDARY

Direct Reports: NA

Job Scope

To be responsible for the administration, organisation and smooth running of all internal and external examinations.

EC/ISP Principles

Begin with children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the wellbeing of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

Main

Duties & Responsibilities

In relation to students:

All external examinations including GCSE and GCE for the Winter and Summer seasons of each academic year
To assist the SLT to issue GCSE and GCE examination results on Summer Results Days
To process all students in all subjects for Estimated Entry for each exam session, liaising with appropriate SLT and Ho Ys
To process all students in all subjects for Full Entry for each exam session, liaising with appropriate SLT and Ho Ys
To assist students with any questions they may have regarding examination issues

In relation to teachers:

To distribute all examination material, including curriculum updates, subject specific information sheets, mark schemes and examiner’s reports, coursework record sheets and actual examination papers, to SLT and Ho Ds
To distribute publications booklets to SLT and HoDs and to coordinate purchase and payment
To liaise with Director of Ace in applying for special requirements or consideration and informing exam boards of centre-based extra time allowances
To oversee HoDs arrangements for external moderation where needed
To provide information for HOYs of Sixth Form and Year 11 regarding I/GCSE and GCE issues
To assist staff with any questions they may have regarding examination issues

In relation to parents:

To assist the SLT to issue GCSE and GCE examination results on Summer Results Days
To produce an information and payment form for each exam session and process this for invoicing
To be the first point of contact for parental enquiries about external examinations

In relation to examination boards:

To liaise with CIE UK and regional Offices, Edexcel Regional Office, Edexcel London Office, WJEC UK Office and British Council
To liaise with the examining board accounts departments regarding invoicing, examination and moderation fees
To apply for examination timing changes and changes due to examination clashes to the exam boards
To coordinate with CIE and Edexcel Regional Advisor regarding INSET provision
To process all Post-Result issues (access to scripts, clerical checks and remarks) ensuring correct paperwork is provided for students, parents and exam boards
To process late entries, tier changes and student detail changes
To process and return predicted grade sheets

In relation to SLT:

Produce a combined timetable for each exam session and co-ordinate with Head of Secondary School (HOSS) and SIMS coordinate for exam rooming, timings and invigilation for each session
To ensure through HOSS that staff are aware of general exam regulations and are familiar with invigilation regulations.

In relation to the whole School:

To process and secure examination stationary as it arrives in centre
To process and secure examination papers as they arrive in centre
To ensure that the Admin team have set-up examination room with all required seating, labelling, stationary, communication, regulations, attendance registers, seating plans and examination papers for each examination session
To ensure security of all exam material, before and after each exam
To package and process exam scripts after each examination
To package and process coursework by the required exam board deadline date
To coordinate with the CIS Accounts Department and examination boards the payment of all external examination related fees
To keep a central record in the examinations office of all correspondence between the school and the external examination boards
To prepare timetables for external invigilators as and when appropriate

Other duties and responsibilities:

Any other duties as assigned by the Line Manager and/or Princip al

Person Specification Qualifications and related Experience

Good honors degree.
Related experience of at least 3 years.
Previous experience in a leadership role is preferable but not essential.
Experience of having responsibility for sustaining and improving outcomes.

Competencies:

Skills &…