Training Coordinator - COE

The COE Training Coordinator is responsible for coordinating, implementing, and monitoring technical and operational training programs across all divisions under the Centre of Excellence (COE). The role ensures training initiatives align with company standards, project requirements, and QHSE objectives. The COE Training Coordinator plays a critical role in enhancing workforce competency, standardizing best practices, and supporting continuous improvement across construction operations.

• Coordinate with HR to receive arrival forecasts and onboarding schedules for new joiners.
• Convert arrival data into training batch plans and daily schedules in alignment with trainer availability and facility capacity.
• Maintain and update training calendars including changes, delays or rescheduling.
• Communicate training schedules to trainers, assessors and relevant stakeholders.

• Maintain accurate manual and digital training records for all learners until a formal record management system or LMS is implemented.
• File and track attendance records, practical evaluation sheets, assessment results, and training completion records.
• Ensure all documentation is properly labelled, version‑controlled, and audit‑ready to meet internal, client, or ISO requirements.

• Collect daily practical assessment results from trainers and assessors.
• Prepare and circulate daily assessment summary reports to the COE Manager and relevant stakeholders.
• Consolidate data into weekly training progress reports and monthly training assessment & deployment readiness reports.
• Track pass/fail rates, retraining requirements, and outstanding assessments.

• Maintain inventory records for training tools and equipment, consumables such as cement, tiles, boards, paint, adhesives, PPE, etc.
• Track issuance and usage of training materials by batch.
• Flag low stock levels and coordinate replenishment requests with the COE Manager.
• Support basic equipment tracking and accountability.

• Act as the administrative point of contact between the COE Manager, HR, trainers, assessors, operations, and deployment teams.
• Support trainers by ensuring correct batch lists and assessment forms, and that training materials are available on time.
• Escalate data gaps, documentation issues or scheduling conflicts proactively.

• Strong administrative and coordination skills.
• High attention to detail and accuracy.
• Proficient in Excel and basic reporting.
• Ability to manage multiple training batches simultaneously.
• Good communication and follow‑up skills.
• Organized, structured, and process‑driven mindset.

• Coordinate and schedule technical, operational, and safety training programs across divisions.
• Maintain centralized training calendars and attendance registers.
• Coordinate site‑based and classroom training sessions.
• Track employee competencies and certification validity.
• Support trainers in preparing training materials and assessments.
• Compile training performance reports and KPIs for COE management.
• Coordinate induction, refresher, and specialized training programs.
• Ensure minimal disruption to site operations during training execution.
• Support continuous improvement initiatives under the COE framework.
• Adhere to company policies, code of conduct, conflict of interest, standards, rules and regulations at all times.
• Always prioritize keeping employee information and sensitive data confidential.
• Prioritize and ensure full compliance with the Quality, Health, Safety, and Environmental (QHSE) policies established by the company.
• Accurate and on‑time submissions of balanced scorecards.
• Maintain supportive documentation to substantiate the actual performance for all Key Performance Indicators (KPIs) outlined in the Balanced Scorecard (BSC).