Event Planner & Coordinator

About the job Event Planner & Coordinator

Job Title
-Event Planner & Coordinator

We are looking for a creative and highly organized Event Planner & Coordinator to plan, manage, and execute events that enhance brand visibility and customer engagement within a café and hospitality environment. This role focuses on end-to-end event coordination, vendor management, and delivering memorable guest experiences.

Event Planning & Execution

• Plan, organize, and execute in-house and off-site events such as live music, themed nights, private parties, and corporate gatherings.
• Develop event concepts aligned with brand positioning and customer preferences.
• Manage event timelines, schedules, and logistics to ensure smooth execution.

Vendor & Partner Coordination

• Coordinate with vendors, entertainers, decorators, and suppliers.
• Negotiate pricing, contracts, and service deliverables.
• Ensure vendors meet quality, timing, and safety expectations.

Budgeting & Cost Control

• Prepare event budgets and track expenses to ensure cost efficiency.
• Monitor spending and ensure events are delivered within approved budgets.
• Evaluate event ROI and provide cost optimization suggestions.

Marketing & Promotion Support

• Collaborate with marketing teams to promote events through social media and in-store channels.
• Support content creation for event promotions and post-event engagement.
• Track attendance and customer feedback to improve future events.

On-Site Coordination & Guest Experience

• Oversee on-site event setup, execution, and breakdown.
• Act as the main point of contact during events to resolve issues promptly.
• Ensure a high-quality guest experience and adherence to service standards.

Reporting & Continuous Improvement

• Prepare post-event reports covering attendance, feedback, and outcomes.
• Gather insights to refine event planning processes and concepts.
• Maintain records of events, vendors, and performance metrics.

• Bachelors degree or diploma in Event Management, Hospitality, Marketing, or related field.
• 2–5 years of experience in event planning, preferably within hospitality or F&B environments.
• Experience managing multiple events and coordinating vendors.

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Creative mindset with attention to detail
• Ability to work flexible hours, including evenings and weekends
• Problem-solving and decision-making skills

• Creative role in a vibrant hospitality environment
• Opportunity to design unique and engaging events
• Supportive and collaborative team culture
• Competitive compensation and growth opportunities