Administration Executive – UAEN

Administration Executive – UAEN Job Description

Performs a wide variety of complex responsible office functions in support of a department

The post holder will:

• Performs highly responsible secretarial/clerical, and office functions; assists in arranging and coordinating department activities.
• Establishes and maintains records, filing systems, and logs;
• Reserve meeting sites; contacts and confirms appointments and meetings; attends meetings and takes minutes
• Operates a computer, typewriter, duplicating machine, fax machine, calculator, and other peripheral office equipment in the course of assigned functions
• Utilizes a variety of word-processing, graphic/presentation, and data base software applications programs
• Types, edits, and distributes a variety of correspondence, forms, and policies and procedures
• Participating effectively in Implementing & follow up of PSQ Improvement Plan Activities.
• Communicates appropriate information from studies and data sources to the Head of the Department
• Assist the HOD in maintaining all necessary records pertinent to the JCI process or any other relevant accreditation and regulatory requirement process.
• Assist in conducting JCI/relevant accreditation meetings.
• Assist the HOD in maintaining records of policies, procedures, guidelines, forms and other documents and ensures the circulation of current documents and the de- circulation of expired documents.
• Performs miscellaneous related duties as requested by the HOD.
• Comply with all OSH and infection control policies, standards and procedures and cooperate with hospital management to comply those requirements
• Work accordance with the documented OSH procedures and instructions, specific responsibilities
• Be familiar with emergency and evacuation procedures
• Notifying OSH Hazards, incidents, Near misses and issues and assistance with the preparation of risk assessments, incident reports
• Comply with Waste management procedures and policies
• Attend applicable OSH/Infection control training programs, mock drills and awareness programs
• Use of appropriate personal protective equipment and safety systems.
• To develop, monitor and support implementation of the hospital OSHMS in line with DHA/MOH/MOHAP/DOH Health Sector OSHMS policies and standards (and other policies and standards as applicable) and entity requirements.
• Support to develop objectives and monitor achievement of objectives and compliance with DHA/MOH/MOHAP/DOH Health Sector OSHMS requirements across all departments.
• Support data collection throughout the hospital/cluster by assisting with data collection issues such as creating forms to collect data, identifying which data to collect, how to validate data, and creating reports.
• Ensures data reported is validated and analyed for implementing improvements and evaluating if the improvements were sustained.
• To conduct or participate in incident and outbreak investigations as applicable.

College Diploma – Any discipline or related fields