Supply and Logistics Administrator

Supply and Logistics Administrator (F/M) – Permanent contract

Chaumet is seeking a highly motivated, detail-oriented, and passionate Supply and Logistics Administrator to join our Middle East regional office. Reporting directly to the Head of Supply and Logistics – Middle East, this pivotal role is instrumental in ensuring the seamless, efficient, and cost‑effective flow of goods throughout our supply chain.

Data Management & System Operations:

• Perform accurate and timely data entry for all logistics‑related activities, including shipments, inventory movements, and vendor information, ensuring data integrity across all platforms.
• Execute precise system work for inventory and stock movement, tracking, and reconciliation, utilizing relevant logistics and ERP software.
• Maintain up‑to‑date records in inventory and logistics systems, ensuring compliance with internal policies and external regulations.
• Lead packaging forecasting and replenishment processes, optimizing inventory and minimizing stockouts.

Customs & Shipment Coordination:

• Act as the primary point of contact for customs follow‑up and coordination for all inbound and outbound shipments, ensuring timely clearance and adherence to all regulatory requirements.
• Prepare and manage all necessary documentation for customs declarations, import/export permits, and other shipping requirements.
• Liaise effectively with customs brokers, freight forwarders, and other third‑party logistics providers to resolve any issues and optimize shipment processes.

Reporting & Data Analysis:

• Develop, maintain, and continuously improve comprehensive logistics reports and dashboards to monitor key performance indicators (KPIs) such as delivery times, costs, and inventory accuracy.
• Demonstrate strong proficiency in Microsoft Excel, utilizing advanced functions, pivot tables, and ideally Macros, to analyze complex logistics data and extract actionable insights.
• Present clear and concise reports to the Head of Supply and Logistics, Middle East, highlighting trends, anomalies, and recommendations for process improvements.

Administrative & Operational Support:

• Provide essential administrative support to the Distribution Planner and Logistics Specialist, assisting with various tasks to ensure smooth daily operations.
• Coordinate and follow up on the supply of critical items.
• Support the planning and execution of seasonal and campaign logistics, ensuring timely and efficient delivery of products.
• Contribute to identifying opportunities for streamlining logistics and supply chain processes to enhance efficiency and reduce operational costs.

• Bachelor’s degree in supply chain management, logistics, industrial engineering, business administration, finance, or a related field.
• 2‑3 years of progressive experience in logistics administration, coordination, or a related supply chain role, preferably within a luxury retail or similar industry.
• Strong proficiency in Microsoft Excel, including advanced functions, pivot tables, and ideally demonstrated experience with Macros for automation and reporting.
• Excellent data entry skills with a strong emphasis on accuracy and attention to detail.
• Solid understanding of customs procedures, import/export regulations, and international shipping documentation.
• Familiarity with inventory management principles and logistics software/ERP systems.
• Exceptional communication, interpersonal, and organizational skills, with the ability to collaborate effectively with diverse stakeholders.
• Ability to work independently, prioritize tasks, and manage time effectively to meet deadlines.
• Knowledge of relevant regulations and industry standards.
• Ability to work independently and as part of a team in a fast‑paced environment.