Facilities Supervisor

Job Summary

The Facilities Supervisor – Health and Safety is responsible for managing and overseeing all Annual Maintenance Contracts (AMCs) and preventive maintenance activities for fire fighting/fire alarm systems, gas systems, best control systems, water filters, and planters. The role ensures that all preventive and ad‑hoc maintenance tasks are executed on time, vendor activities are tracked from quotation approval to payment release, and all safety compliance requirements, including Civil Defence certifications and inspections, are met.

• Manage and monitor AMCs for fire fighting/fire alarm systems, gas systems, best control systems, water filters, and planters.
• Ensure timely completion of all preventive maintenance (PPM) tasks and ad‑hoc maintenance requests.
• Track vendor quotations, approvals, and ensure prompt payment processing.
• Maintain and renew all safety certificates in compliance with Civil Defence requirements.
• Coordinate and submit sites for Civil Defence inspections to ensure adherence to safety regulations.
• Keep accurate records of maintenance activities, inspections, and compliance documentation.
• Collaborate with internal teams and vendors to ensure smooth operations and safety compliance.

• Diploma/degree in Mechanical/Electrical Engineering, Facilities Management, or related field.
• Proven experience in facilities management with a focus on health and safety.
• Strong knowledge of safety regulations, Civil Defence requirements, and maintenance protocols.
• Excellent organizational, communication, and vendor management skills.
• Ability to prioritize tasks and ensure timely completion of maintenance schedules.

• Extensive learning opportunities with hard and soft skill training to help you improve and challenge yourself.
• Be involved in customised workshops run by the Kitopi Academy.
• Have the chance to work in an international, diverse, and inclusive environment.
• Become part of one of the most caring communities out there.
• Free and unlimited access to a nutritionist.
• No Dress Code! (T&C applies).
• The famous team activities and social events bursting with fun.
• Inclusive private health insurance.
• Up to 50% discount on Kitopi brands.
• Annual leave as per the company policy.

• Wellness spaces designed for mothers inclusive for all.
• Monthly well-being programmes to nurture your mental and physical health.
• Informative and empowering webinars to support your growth.
• Social Thursdays and Fridays across markets to gather and connect with colleagues.

First, you apply, and our talent attraction team will review your profile. If your profile matches our requirements, you will receive a link to schedule a meeting with a recruiter at your convenience. This meeting is an opportunity for you to share more about yourself and for us to get to know you better.

If you are shortlisted, you will meet with our hiring managers. Depending on the role and its requirements, you may need to attend 2-3 interview rounds. These rounds could include a case study, role‑play, trial assignment, or live coding session, which will be communicated to you in the initial conversation.

Upon successful completion of the interview rounds, your recruiter will contact you to discuss the offer. We aim to complete this process within 2-3 weeks.

We are constantly striving to make Kitopi the best place to work, by empowering you to be the best version of yourself every day. Our company values act as our guiding principles to help ensure that everyone feels safe, included, and like they truly belong.

Kitopi is an equal‑opportunity employer. While we currently operate in 6 countries, we are over 70 different nationalities of talented Kitopians. Whether you are a seasoned professional, a recent graduate, or someone looking to return to the workforce after a break, we encourage you to apply. We celebrate rich diverse backgrounds, lifestyles, and cultures and have a 0‑tolerance policy towards racism, bigotry, and hate.

Please apply if you see a position that makes your heart skip a beat and help us build a company that we are all proud to work for.

Customer‑obsessed and tech‑enabled, at Kitopi, we are a team of passionate humans who are on a mission together to satisfy the world’s appetite.