Associate Office Manager

About Azentio :

Azentio Software incorporated in 2020 at Singapore, has been carved out of 3i Infotech, Candela Labs, Beyontec Technologies and Path Solutions. Azentio Software provides mission critical, vertical-specific software products for customers in banking, financial services and insurance verticals and includes key products such as KASTLE™ (Universal Lending), AMLOCK™ (Anti-Money Laundering & Compliance software suite), PREMIA™ Astra (Core Insurance software), ORION™ (Enterprise Resource Planning software) and MFUND Plus™ (Asset Management platform).

Azentio has over 800 customers in more than 60 countries, with a team of over 2,300 employees across offices in 12 countries (and growing) globally and is wholly owned by Funds advised by Apax Partners. Azentio offers a comprehensive range of products – serving core operations to modern digital needs – for the financial services industry. Our deep domain knowledge and solutions in financial services extend across insurance, retail and corporate lending, Islamic Banking, anti-money laundering and asset management.

In addition, Azentio proudly serves mid-market enterprises across the Middle East, Africa, Asia Pacific, and India with a comprehensive ERP solution.

Associate Office Manager

Dubai, UAE

We are seeking a highly organized and proactive Associate Office Manager to oversee end-to-end facility operations and corporate travel management. The role is responsible for ensuring a safe, well-maintained, and efficient workplace, while also managing seamless business travel arrangements for employees. This position requires strong coordination, vendor management, communication, and problem‑solving skills, along with the ability to operate in a fast‑paced, service‑oriented environment.

• Facility Operations & Administration
  • Oversee day‑to‑day facility operations, ensuring smooth functioning of essential services including housekeeping, security, cafeteria, and office administration.
  • Manage office supplies, inventory, seating allocation, and general workplace requirements.
• Maintenance & Infrastructure Management
  • Coordinate, schedule, and monitor routine maintenance, repairs, and inspections of building systems (HVAC, electrical, plumbing, fire & safety, etc.).
  • Develop and implement preventive maintenance plans to minimize downtime and service interruptions.
• Vendor & Contract Management
  • Manage relationships with external service providers including housekeeping, security, maintenance, pest control, and other facility‑related vendors.
  • Oversee service‑level adherence, contract renewals, negotiations, and performance evaluation.
• Health, Safety & Compliance
  • Ensure the facility complies with all health, safety, regulatory, and environmental standards.
  • Conduct periodic safety audits, risk assessments, and maintain emergency response plans and drills.
• Space & Workplace Management
  • Optimize workspace utilization, plan office layouts, and oversee fit‑out, refurbishment, expansion, or relocation projects in collaboration with relevant teams.
• Budgeting & Cost Management
  • Prepare, monitor, and manage facility operating budgets, ensuring cost‑effectiveness without compromising service quality.
  • Identify opportunities for cost savings and efficiency improvements.
• Reporting & Stakeholder Communication
  • Prepare facility performance reports, issue logs, maintenance schedules, and vendor performance updates.
  • Act as the key liaison between internal stakeholders, leadership teams, and vendors for all facility‑related matters.

• Plan and coordinate end‑to‑end business travel arrangements including flights, accommodation, ground transport, visas, and other required services.
• Ensure full compliance with company travel policies, cost guidelines, and regulatory requirements.
• Maintain strong awareness of travel industry trends, route options, travel advisories, and vendor platforms to ensure best travel experience.

• Strong communication, negotiation, and stakeholder management skills.
• Proven ability in customer service, problem‑solving, and crisis management.
• High attention to detail, strong…