Administrative Executive – Real Estate

We are seeking a highly professional Administrative Executive to support our real estate operations in Dubai. The ideal candidate will manage day-to-day office administration, support the sales and leasing teams, oversee property listings, and ensure the smooth execution of all operational and client-facing activities. This role requires exceptional organizational skills, strong communication abilities, and a solid understanding of UAE real estate procedures.

• Oversee daily office administration, including managing calls, emails, documentation, and client inquiries.
• Prepare and maintain contracts, tenancy agreements, Ejari registrations, RERA forms, and all related real estate documentation.
• Support sales and leasing teams with client coordination, property viewings, appointment scheduling, and CRM management.
• Handle property listings across major portals, ensuring accuracy, quality, and timely updates of all property information and media.
• Coordinate property management tasks, including tenant follow-ups, maintenance requests, renewal reminders, and owner communication.
• Maintain accurate records of transactions, listings, invoices, payments, and compliance documentation.
• Manage CRM systems (e.g., Prop Space, Master Key, Salesforce) and ensure all data is updated and accurate.
• Coordinate with property owners, tenants, and external partners to ensure seamless operational processes.
• Provide excellent customer service to walk‑in clients and act as the first point of contact for all reception‑related activities.
• Assist with marketing coordination, property presentation materials, and other administrative support for the management team.

• 2–3 years of administrative experience, preferably within the Dubai real estate industry.
• Strong knowledge of Ejari, RERA forms, DLD procedures, and real estate documentation.
• Hands‑on experience with property listings and basic property management tasks.
• Proficiency in MS Office and real estate CRM platforms.
• Excellent communication skills in English;
  Arabic is an advantage.
• Professional, organized, detail‑oriented, and capable of handling multiple tasks in a fast‑paced environment.

• Strong knowledge of Dubai real estate processes, including Ejari, RERA forms, and DLD procedures
• Experience in property listings across major real estate portals
• Basic property management skills (tenant coordination, maintenance follow-ups, renewals)
• Proficiency in real estate CRM platforms (Prop Space, Master Key, Salesforce, etc.)
• Excellent communication and customer service abilities
• Strong organizational and multitasking skills
• High attention to detail and accuracy in documentation
• Proficiency in MS Office (Excel, Word, Outlook)
• Ability to work under pressure and manage time effectively
• Professional presentation and client‑handling skills
• Problem‑solving mindset with proactive work habits
• Team‑oriented attitude with the ability to coordinate across departments
• Familiarity with marketing coordination and property listing media preparation
• Fast learner with adaptability in a dynamic, fast‑paced environment