Transport Operations Support Coordinator

Transport Operations Support Coordinator - (620)
About Zahrawi Group

Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.

The Transport Coordinator is responsible for coordinating deliveries, managing fleet operations, and ensuring the efficient movement of goods across the region.

• Fleet Coordination:
  Oversee the scheduling of regular fleet maintenance and repairs; monitor the location of all vehicles through GPS tracking; generate reports on vehicle location, idle time, and speeding incidents; prepare and submit monthly vehicle usage reports and quarterly mileage reports to the Line Manager.
• Transportation:
  Coordinate the scheduling of deliveries and assign drivers to each delivery; ensure drivers are equipped with the correct products and routes for the successful completion of deliveries.
• Warehouse Coordination:
  Maintain end-to-end traceability between warehouse dispatch, vehicle assignment, and customer delivery; respond to urgent warehouse, customer, and sales requests in a timely manner and fulfilment of compliance requirements; adhere to all warehouse instructions, policies, and regulations.
• Quality Control:
  Enforce compliance with QMS, safety policies, and disciplinary procedures; ensure readiness for ISO, MOH, Civil Defense, and internal audits; support investigations, CAPA implementation, and closure of logistics-related deviations; manage fleet assets in line with ISO asset management controls and as per local authority regulations; support internal, external, ISO, and regulatory audits by providing compliant transportation records.
• Safety and Traffic Rules:
  Ensure drivers hold valid local driving licenses appropriate for vehicle category; ensure strict compliance of drivers with local traffic regulations and company driving policy; report and investigate traffic incidents or accidents as per local police and company procedures.
• Vehicle Maintenance:
  Ensure vehicles are clean and properly maintained in accordance with the Company Vehicle Policy and local safety standards; ensure vehicles used for medical logistics are clean, enclosed, and fit for purpose; ensure all vehicles have valid registration and insurance and comply with local authority permit requirements; monitor fuel usage and investigate any variances exceeding approved consumption limits; ensure daily vehicle inspection checklists and logbooks are completed and reconciled with GPS data;
  
  coordinate calibration of temperature monitoring devices where applicable for medical products; liaise with approved workshops and vendors licensed by local authorities.
• Administrative Responsibilities:
  Submit a daily work report to the Line Manager; identify training needs and provide coaching to team members to enhance their skills and capabilities; ensure all staff are trained on GDP (Goods Distribution Practice), ISO requirements, local traffic rules, safety regulations, and medical product handling; maintain training records, attendance logs, and competency assessments for ISO and regulatory audits.

• Location:
  
  Candidates must be based in the UAE and should be willing to move to company visa.
• Experience:
  
  1+ years of relevant experience.
• Job Specific
  
  Skills:
  
  Have good knowledge in warehouse coordination; good communication skills and English language.