Sales Coordinator; Freight & Logistics

Operations Supervisor – Freight & Logistics

Receive and handle requests from the Operations Supervisor. Open job forms and fill them out completely for each job forwarded to you. Ensure all documents required for shipments are complete and all details are correct. Send requests for legalized invoices. Coordinate with truck suppliers and drivers regarding truck details, and inform via email with updates.

Follow up on the collection and handling of shipments. Update clients on the collection status and shipments through emails and phone calls. Follow up with suppliers regarding the whereabouts of the trucks and provide specific instructions to the drivers.

Prepare delivery notes and give them to drivers to ensure the proper delivery of shipments. Send pre‑alerts to the agent broker at the border and final destination. Follow up with brokers at the borders regarding the shipments. Communicate with relevant people in the warehouse companies by:

• Sending pre‑alerts about the arrival of shipments
• Arranging for palletization
• Arranging for labor entry as needed for offloading and reloading the shipments

Update the daily trip update sheet regarding the status of the truck. Prepare forms for the turnover of documents.

Inspect shipments during offloading and reloading regarding the following:

• Quantity – Check if the weight, type of commodities, and number of pieces stated in the invoice are correct.
• Quality – Check if the shipment is damaged or wet and update the status via email.

Accept and verify invoices from suppliers with attached delivery notes.

Be flexible and able to work across various departments within Safeway as required.

• Bachelor’s degree in Logistics, Supply Chain Management, or a related field, providing a strong foundation in operational principles.
• Minimum of 2 years of experience in freight and logistics, showcasing a proven track record in managing complex transportation operations.
• Familiarity with international shipping regulations and customs procedures, essential for navigating global logistics challenges.
• Demonstrated ability to work under pressure, managing multiple priorities effectively in a fast‑paced environment.
• Adaptable and proactive attitude, able to embrace change and drive continuous improvement in operational processes.