Tradeshow & Events Specialist

About Us

How many companies can say they've been in business for over 177 years?! ZEISS can! As pioneers of science, ZEISS handles ever‑changing environments in a fast‑paced world, meeting them with cutting‑edge technologies and continuous advancements. We believe innovation and technology are the key to a sustainable future and solutions for global change. Our diverse portfolio spans Industrial Quality & Research, Medical Technology, Consumer Markets, and Semiconductor Manufacturing.

With over 42,000 employees worldwide and 4,000 in the US and Canada, we invite you to make a difference and join our team.

Dublin, Ca.

As a Trade Show & Events Specialist you’ll work with a dynamic team that plays a vital role in Zeiss Surgical Microscope Events and Trade Shows.

• Process paperwork to accept or decline attendance at trade shows and seminars.
• Produce and distribute timely monthly memos and convention calendar updates to field sales and marketing, including date/location, attendance demographics, cost, sales figures, and promotional deadlines.
• Responsible for site selections and planning for special events and sales meetings.
• Coordinate logistics and negotiate rates with vendors for hotel rooms, meeting space, booth services, and installation/dismantle services.
• Approve, coordinate and process all equipment forecasts and orders to support the trade show program.
• Travel and provide on‑site support.
• Track annual expenses and create proposed budgets, tracking expenses by show and producing monthly accrual reports.
• Track and analyze trade show evaluation forms to measure effectiveness.
• Design new booth property and displays as needed; manage booth property, exhibit house, and requested services.
• Assist in developing promotions and graphics for exhibitions and events.
• Assist the marketing group with new product launches.
• Update and maintain the trade show calendar.

• Four‑year college degree required.
• Minimum of two years experience in complex national trade show and event coordination.
• Minimum three years experience in marketing.
• Excellent written, verbal and organizational skills.
• Ability to analyze the entire planning process and execute preventative measures to ensure requirements are achieved.
• Must be able to travel a minimum of six times a year for a week or more at a time.
• Must be able to prioritize and handle a variety of projects simultaneously.
• Medical trade show experience preferred.
• Proficient with MS Office (Excel, Word and PowerPoint); desktop publishing a plus.
• Must be able to work independently and take initiative in problem solving and decision‑making.
• Must possess excellent interpersonal skills and must be a team player.

The hourly pay range for this position is $35.00 – $43.00. Salary offered may be influenced by factors such as location, scope of role, qualifications, education, experience, and specialization. This position is eligible for a performance bonus.

• Medical
• Vision
• Dental
• 401k Matching
• Employee Assistance Programs
• Vacation and sick payThe list goes on!

ZEISS also offers robust benefits, including medical plans, retirement savings plan and paid time off.

ZEISS is an EEO/AA/M/F/Disabled Veteran Employer. Zeiss provides Equal Employment Opportunity without unlawful regard to an applicant’s race, color, religion, creed, sex, gender, marital status, age, national origin or ancestry, physical or mental disability, medical condition, military or veteran status, citizenship status, sexual orientation, pregnancy (including childbirth, breastfeeding or related medical condition), genetic predisposition, carrier status, gender expression or identity, including transgender identity, or any other class or characteristic protected by federal, state, or local law.

Tina Eilerman