Payroll Supervisor

Join to apply for the Payroll Supervisor role at Patelco Credit Union

Patelco Credit Union is a not-for-profit credit union with a purpose to build financial health and wellbeing for our members. Since 1936, Patelco has grown from $500 in assets to over $9 billion in assets and is the 7th largest credit union in California with branches throughout Northern California. We are here for our members throughout all their stages of life.

Meeting them with the products and services to help them plan purposefully for their futures and to secure our life-long partnership as their trusted financial advocate. As one team, we are all committed to delivering service, empowering financial literacy, creating products, and providing new technology for our members. We believe that work should be rewarding, challenging, and enjoyable. We’re dedicated to creating a positive and supportive culture where our team members can thrive.

If you’re looking to use your skills and knowledge to make a difference in our members’ lives, Patelco could be the perfect fit for you.

The Payroll Supervisor is responsible for overseeing the organization’s day-to-day payroll function, ensuring that payroll is processed on time, accurately, and in compliance with Federal, State and Local regulations. This Supervisor role exercises independent judgment on payroll-related matters with accountability and ongoing decision-making responsibilities associated with the work. This role is responsible for training, planning, organizing, reviewing, supervising, and evaluating the work and performance of assigned staff.

• Supervisory Responsibilities:
  • Recruits, interviews, hires, and trains new staff in the department.
  • Oversees the daily workflow of the payroll function.
  • Provides constructive and timely performance evaluations.
  • Handles discipline and termination of employees in accordance with company policy.
• Duties/Responsibilities:
  • Review, approve, and ensure accurate and timely semi-monthly payroll processing for 1,000+ employees, maintaining strict adherence to internal controls and regulatory requirements.
  • Audit payroll transactions for accuracy, including new hires, terminations, pay changes, benefits, garnishments, and tax deductions.
  • Manage and resolve payroll-related inquiries with a focus on accuracy, timeliness, and confidentiality, while maintaining detailed documentation to support audit readiness and risk mitigation.
  • Evaluate and enhance payroll processes to improve efficiency, reduce errors, and strengthen internal controls.
  • Ensure ongoing compliance with federal, state, and local wage and hour laws; monitor regulatory changes and implement necessary updates.
  • Oversee ongoing payroll reviews to ensure accuracy, compliance, and timely resolution of discrepancies.
  • Recommend and implement updates to payroll software, systems, and procedures to address findings, maintain compliance, and enhance operational accuracy and efficiency.
  • Manage payroll system configurations by creating and maintaining earning and deduction codes, PTO plans, and tax accounts.
  • Analyze and reconcile various records, reports, earnings, and deductions. Identify discrepancies, investigate root causes, and implement corrective actions.
  • Manage semi-monthly calculation of Short-Term Disability benefit.
  • Facilitate and keep current Wage and Hour training for Management Team in coordination with Patelco’s policies.
  • Partner with Accounting on general ledger administration and reconciliation.
  • Lead the planning and execution of year-end payroll activities, including the preparation, reconciliation, and distribution of W-2s and other required tax documents.
  • Perform other duties as assigned.

• Have minimum 4+ years of current experience in Payroll field
• BA/BS degree in Accounting, Human Resources or other related business degrees or commensurate experience required
• Experience working with HRIS and payroll systems (Ulti Pro/UKG preferred)
• Have 2 or more years in business intelligence report writing
• Have advanced computer proficiency in MS Excel, Word, and Window

• Required to work onsite…