Property Maintenance Associate

Description

The Property Maintenance Associate is responsible for scheduling general maintenance, repair, and upkeep of assigned buildings, grounds, and equipment to ensure all properties remain safe, functional, and visually appealing. This role supports the daily operations of the property management team and assists in addressing service requests, preventive maintenance, and improvement projects.

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Performs a variety of clerical duties for the Store Services Department such as greeting visitors, answering incoming calls, relaying messages to staff members, directing visitors/callers to appropriate personnel, providing information and assistance, preparing agendas and calendars, typing letters, memos, filing, distribution, etc.

Maintains various files on stores for construction, maintenance, leasing correspondence, vendors, contractors, etc.

Responds promptly to maintenance requests and work orders as assigned ensuring prompt and timely follow-up.

Communicates repair status and completion timelines on assigned maintenance request with the property management team.

Processes routine maintenance inspections and schedules repairs on building systems, including plumbing, electrical, HVAC, lighting, and structural components.

Tracks, monitors, and analyzes utility usage, including electricity, water, gas, and waste systems.

Collaborates with vendors, landlords, contractors, and tenants to resolve maintenance issues and ensure quality service delivery.

Assists with the preparation and mailing of maintenance notices to landlords, appropriate corporate staff, and Store Managers as necessary.

Reviews and processes invoices and service documentation for accuracy and timely completion of payment.

Processes departmental supply orders assure appropriate inventory levels are maintained.

Performs basic maintenance on departmental office machinery; orders supplies/parts as needed.

Assists with the coordination of construction repairs, maintenance, and leasehold improvements.

Prepares and/or receives a variety of forms, logs, requests, records, reports, spreadsheets, correspondence, and other documents associated with daily responsibilities of this position; reviews, updates, completes, processes, forwards, maintains, and/or takes other action as appropriate.

Operates a personal computer, printer, scanner, calculator, copy and facsimile machines, telephone or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.

Upholds and promotes our H.O.M.E. values:
Helping others, developing Ordinary people to do extraordinary things, being a Motivated owner that cares, and ensuring that excellence is a habit personally and for those entrusted to them to lead.

Substitutes for co-workers in temporary absence of same.

Performs other related duties as required.

High School Diploma or GED; one (1) year of general office or clerical experience; or any equivalent combination of education, training, and experience which provides the necessary knowledge, skills, and abilities for this position.

Data Utilization
:
Requires the ability to assemble, process and tabulate data according to a prescribed plan.

Human Interactions
:
Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.

Equipment, Machinery, Tools, and Materials Utilization
:
Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools and/or material used in performing essential functions.

Verbal Aptitude
:
Requires the ability to utilize a wide variety of reference and/or descriptive data and information.

Mathematical Aptitude
:
Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; the ability to interpret graphs.

Functional Reasoning
:
Requires the ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.

Situational Reasoning
:
Requires the ability to exercise judgment, decisiveness and creativity in situations involving a variety of predefined duties which are often characterized by frequent change.

Farmers Furniture is an Equal Opportunity Employer. The Company is committed to maintaining an environment free of harassment and discrimination.

Physical Ability
:
Tasks require the ability to exert light physical effort in…