Office Administrator

Join to apply for the Office Administrator role at Weaver Consultants Group
.

Location:

Dublin, OH | Salary: $45,000 – $68,000.

Mid-Senior level

Full-time

Administrative

Weaver Consultants Group prides itself on its people – a talented group of engineers, scientists, support staff and administrators who are as dedicated to client service as they are to their professional disciplines.

If you are a motivated and committed individual, please apply to join our growing team!

We are looking for an experienced Office Administrator to join our Environmental Practice Group.

• Manage day-to-day office operations and provide administrative support to the technical/professional staff.
• Using Deltek’s Vantagepoint software, manage and complete client billing and invoice processing, including project set ups, timely entry of expense reports, timesheets, corporate credit card reports, check requests, Accounts Receivable, and Accounts Payable invoices.
• Help technical/professional staff prepare letters, reports, proposals and the like using Microsoft and Adobe software products and occasionally print, bind and ship hard copy reports and other deliverables.
• Assist with the on-boarding of new employees.
• Manage inventory of office and kitchen supplies on a daily basis.
• Maintain communications with building management and other vendors.
• Maintain Subcontracts and Certificates of Insurance.
• Manage employee benefits, such as phone allowances, transit benefits, and 401(k) as assigned.
• Assist in the planning and implementation of company events such as holiday parties and anniversary celebrations.
• Provide backup on an as-needed basis related to:
  • Greeting customers and clients in a friendly and professional manner and communicate arrival to the appropriate party.
  • Receive incoming mail and packages and deliver to the appropriate party.
  • Manage outgoing mail and packages.
  • Answer/screen incoming calls with a pleasant voice and efficiently transfer calls to the appropriate party.
• Work as a team member and contribute as an individual in all tasks assigned.
• Other projects, as assigned by project managers, accounting supervisors, and HR supervisors.

• Associate’s or Bachelor’s Degree in Business or related field preferred.
• Minimum 3-5 years of professional experience with administrative/financial support role with professional services firm strongly preferred.
• Strong organizational skills.
• Detail oriented and proficient at both communications and financial matters.
• Proficiency in Adobe and Microsoft Office Suite, specifically Word, Outlook, Power Point, and Excel required.
• Prior experience with Enterprise resource Planning (ERP) software to process accounting transactions is required and experience with Deltek accounting software, especially Vantagepoint would be a major plus.
• The ability to respond to constantly changing priorities and quickly changing client needs is essential.
• Availability to work overtime as required.

EOE/AA/M/F/Vet/Disability

Weaver Consultants Group maintains a drugfree workplace.