Business Manager

The Business Manager oversees the day-to-day administrative and operational systems that support the effective ministry of Indian Run UMC by ensuring that the facilities, finances, and resources of the church are managed responsibly. This salaried, non-exempt position reports to the Lead Pastor and averages 40 hours per week. The position generally includes regular weekday (Monday-Friday) office hours, with occasional evening or weekend responsibilities for church events or meetings.

The Business Manager must be available 24/7 to respond to facilities emergencies.

• Monitor the condition of church facilities and identify needs for maintenance, repair, improvement, or replacement, bringing significant needs and recommendations to the Facilities Team as appropriate, and incorporating anticipated facilities needs into the annual facilities budget.
• Evaluate maintenance requests and determine the appropriate response, including whether work should be completed by a contractor, staff member, or church volunteer.
• Initiate and oversee routine repairs and maintenance within established budgets and approval limits.
• Coordinate and oversee contractors and service providers performing maintenance or repairs.
• Manage approved facilities and property projects, including coordinating contractors, schedules, budgets, and communication with appropriate church leaders.
• Monitor the condition and expected useful life of major building systems, equipment, and other assets, and develop and maintain a long-term asset replacement schedule to help the church anticipate future capital needs and expenditures.
• Develop the annual facilities budget in consultation with the Lead Pastor, Finance Team, Facilities Team, and other appropriate church leaders, and monitor facilities expenses throughout the year to ensure they remain within the approved budget.
• Order janitorial supplies and maintain appropriate inventory levels.

• Manage relationships with vendors and service providers, including cleaning, fire/security, HVAC, plumbing, landscaping, snow removal, insurance, telephone, IT support, and other contracted services.
• Take the lead in obtaining quotes and evaluating options for new services, contracts, and significant purchases.
• Ensure that appropriate approvals are obtained before entering into contracts or committing church funds, including Facilities Team approval for expenditures exceeding $1,000.
• Monitor vendor performance, service agreements, pricing, and contract terms to ensure that the church receives appropriate value and services.
• Manage the church's insurance relationships, including policy renewals, documentation, communication with insurance representatives, and coordination of claims and other insurance matters, with support and approval from the Facilities Team as appropriate.
• Review contracts and vendor relationships regularly, including renewal dates and opportunities to renegotiate, modify, or discontinue services as appropriate.

• Maintain an accurate church calendar reflecting scheduled activities, room assignments, and building use.
• Manage requests for use of church facilities by church ministries, staff, and outside groups, exercising appropriate judgment about when to approve requests independently and when to consult staff or the Facilities Team.
• Coordinate building-use arrangements, including communicating policies, expectations, access information, and other necessary details to outside groups.
• Ensure that outside groups are appropriately invoiced and that required facility-use fees are collected.

• Manage the church's security systems, including access control and video/security systems.
• Manage the distribution of church keys, access codes, and other means of building access, and maintain accurate records of those with access.
• Coordinate regular inspections, testing, and maintenance of fire and other safety systems.
• Identify and communicate facility safety and security concerns to appropriate church leaders.

• Manage accounts payable, payroll, income and pledge tracking, financial accounts, and related financial records, including reconciling financial accounts and processing electronic deposits of offering checks.
• Process investment and endowment transactions authorized by…