Business Support, Facilities

Empowering A Brighter Way Forward

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:
Provide general overall Facility Management services including continuous monitoring of facility. Work with the Senior Facility Coordinator to handle routine property management operations, including procurement of property supplies and services, managing bid requests and service/construction contracts, and processing of accounts payable and accounts receivable.

What your day-to-day will look like:

Administrative Function

• Assist Facility Management Team with tactical planning for the team's goals and objectives
• Provide facility specific assistance to the project management team as needed or requested
• Manage and maintain small facility management tasks as assigned
• Provide support for meetings and conference room reservations as needed and directed
• Assist with the coordination and scheduling of maintenance activities

Communication and Relationship Coordination

• Provide general overall facility management services including continuous monitoring of office/facility
• Act as an interface with client, visitors and guests
• Ensure appreciate follow up with customers
• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption

Compliance

• Properly and effectively administer and maintain all security systems
• Assist with budgetary requests, analysis and reporting
• Assist with researching, analyzing and reporting budget variances

Required Qualifications:

• Minimum of two years of industry experience with facility or property administration
• Superior customer service skills and orientation
• Ability to maintain professionalism always under stressful situations
• Ability to plan and manage work under time constraints
• Ability to multitask and work without direct supervision
• Proficient in MS Office, and possess strong written, verbal and people skills
• Strong organizational skills and collaborative style
• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports

Preferred Qualifications:

• 2+ years of experience in facility or property management
• Experience with procurement processes and vendor management
• Familiarity with accounts payable/receivable processes
• Event planning and coordination experience
• Experience with facility management software (CAFM/CMMS systems)
• Experience working in corporate or commercial real estate environments
• Budget management and financial analysis experience
• Experience with service contract negotiations and management
• Strong problem-solving and conflict resolution skills

Work Schedule:

Monday through Friday, 8AM-4:30PM

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site –Dublin, OH

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay