Administrative Assistant

Location: Kingswinford

Administrative Assistant

Salary: £30,000 per annum

Location:

Dudley

Hours:

37.5 hrs/week (flexible)
Type:
Full-Time, Permanent
Holiday: 33 days (incl. Bank Holidays)

The Role Our client is looking for an organised and proactive Administrative Assistant to support senior management and project teams.

This is a varied role with responsibility across projects, procurement, and office administration.

Key Responsibilities

Manage RFIs & RFQs
Create RFQs for suppliers and wholesalers
Order and track materials for projects & maintenance teams
Follow up on delivery delays or shortages
Produce RAMS using a RAMS app
Hire access equipment
Book hotels / accommodation for project staff
General office admin: filing, scanning, document control
Manage vehicle records, MOTs & servicing
Schedule meetings for senior staff
Monitor work orders in FIIX & create reports
Upload project info to Procore
Create reports & spreadsheets
Improve admin systems & processes
Raise customer invoices & process supplier invoices (Xero – holiday cover)
What We’re Looking For

Strong organisation & time management
Excellent attention to detail
Able to work independently
Confident communicator
Comfortable using Excel & Word

Experience with FIIX / Procore / Xero (desirable)
How Success Is Measured

Accuracy & time management
Ability to work autonomously
Process improvement contribution
Positive colleague feedback
Customer satisfaction

Apply Now Interested? Apply today and a consultant will contact you in confidence