Finance and Administrative Assistant

Overview

Finance and Administration Office Assistant

Grade 4

Permanent | 37 hours per week | 39 weeks per annum | Term time only

St James’s CE Primary School, Wollaston is a vibrant and welcoming two-form entry Church of England primary school at the heart of its local community. Guided by our vision, ‘Let your light shine, be the best we can be’, we are committed to providing a school environment where children, staff and families are supported through strong systems, clear communication and a culture of care and integrity.

We are seeking a Finance and Administration Office Assistant to join our school office team, providing specialist administrative support across finance, pupil data and admissions. This is a key operational role, ensuring that systems are accurate, compliant and reliable, and that the day-to-day running of the school is underpinned by strong administrative practice.

The successful candidate will work independently within established procedures, using initiative and sound judgement to manage specialist administrative processes. While the role does not include decision-making or budget ownership, it carries significant responsibility for accuracy, confidentiality and compliance, and plays an important part in safeguarding and supporting children and families.

We are looking for someone who understands that in a school setting, getting the details right really matters.

• Takes pride in accuracy, organisation and maintaining high standards?
• Enjoys working with finance systems, data and structured processes?
• Understands the importance of confidentiality, safeguarding and GDPR compliance?
• Can manage your own workload effectively while working as part of a wider team?
• Is calm, methodical and professional, even when juggling competing deadlines?
• Uses initiative appropriately and knows when to escalate concerns or queries?
• Is motivated by purpose and understands the impact of your role on children and families?

• Processing and recording financial transactions accurately using Parent Pay and other agreed systems
• Administering Free School Meals records in line with established procedures
• Raising, recording and monitoring invoices and maintaining clear, auditable financial records
• Maintaining accurate pupil records on Arbor, including starters, leavers and transitions
• Preparing data and reports to support statutory returns and census activity
• Administering admissions and EYFS documentation in line with policy and GDPR requirements
• Supporting compliance, safeguarding and audit readiness through meticulous record keeping

• A welcoming, supportive and professional staff team
• Clear systems, expectations and lines of accountability
• A strong commitment to wellbeing and sustainable workload
• Opportunities to develop your skills within a valued specialist role
• A caring, appreciative and engaged school community
• A positive, values-led culture where your contribution is recognised and matters

Visits to the school are warmly welcomed.

School visits:
Friday 13th February 2026 / Monday 23rd February 2026

Closing date:
Friday 27th February 2026 (earlier if high number of applications)

N.B. We reserve the right to close this vacancy prior to the advertised date should we receive a large number of applications.

Interview: TBC

We are committed to safeguarding and promoting the welfare of the children; therefore, the post is subject to medical clearance and an enhanced DBS check under the Rehabilitation of Offenders Act 1974.

All applicants must be able to provide documentation to prove their right to work in the UK.

Please note:

Dudley MBC does not currently offer sponsorship for candidates without the Right to Work in the UK.

Effective from September 2022, KCSIE states as part of the shortlisting process schools and colleges should consider carrying out online searches, as part of the due diligence on shortlisted candidates. This is to determine suitability to work with children and keep them safe. All shortlisted candidates are now subject to an online check and if there is anything concerning, then the shortlisted candidate will be asked to comment on it either prior to or…