Office Manager

Location: Brierley Hill

## Job Details:
Office Manager Full details of the job.|  |  || --- | --- ||  |  ||  |  || --- | --- ||  | Office Manager ||  | VN2538 ||  | Permanent ||  | N/A ||  | Brierley Hill ||  | United Kingdom ||  | Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy.

Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential. ||  | We are seeking an organised, proactive and versatile Office Manager & Finance Administrator to join our Brierley Hill team on a part-time basis.
This is a varied role combining finance administration, office management and general business support. The successful candidate will play an important role in ensuring the smooth day-to-day running of the office, supporting local finance processes and acting as a key point of contact for colleagues, clients, suppliers and our central Finance HUB.
Working closely with the local team, you will take ownership of a range of responsibilities, balancing financial administration with the practical and operational needs of the office. ||  | Finance Administration:  
• Act as the first point of contact for queries relating to the Xeinadin Finance HUB, as well as client and supplier invoices  
• Raise client fees and support the local invoicing process  
• Receive, download and process supplier purchase ledger invoices, forwarding these to Head Office  
• Undertake local credit control activities, reviewing aged debtors with managers and reporting to the central Finance HUB Credit Controller  
• Assist with budgeting and other finance-related administration    Office Management & Facilities:  
• Act as the main point of contact for office suppliers, property matters and equipment  
• Liaise with managing agents to resolve day-to-day property and facilities issues  
• Oversee office health and safety and fire safety arrangements  
• Manage photocopier administration and act as the main point of contact for the provider  
• Order and maintain office supplies, stationery, refreshments and general equipment  
• Ensure the smooth day-to-day running of the office and respond to operational queries    Administration & Business Support:  
• Answer incoming telephone calls and direct queries appropriately  
• Support client onboarding processes, including Anti-Money Laundering (AML) checks and the preparation of Letters of Engagement  
• Provide insurance and cyber-related administrative support during the transition to Citrix  
• Undertake general office administration and provide wider business support as required  
• Liaise confidently with colleagues, clients, suppliers and the central Finance HUB ||  |
• Previous experience in an office management, finance administration or business support role  
• Experience with in an accountancy practice or professional services environment would be advantageous  
• Familiarity with Xero and Microsoft Office ||  |
• Good understanding of finance administration, invoicing and credit control processes  
• Strong organisational skills with excellent attention to detail  
• Confident communicator with a professional and approachable manner  
• Able to work independently, take ownership of responsibilities and use initiative  
• Flexible and adaptable, with the ability to manage competing priorities ||  | Office Based ||  |…