Assistant Director of Pupil Services

Assistant Director of Pupil Services

Reports to:

Director of Pupil Services.

The Assistant Director of Pupil Services assists the Director of Pupil Services in the leadership, administration, coordination, and supervision of the District’s special education, Section 504, and related student support services programs. The position supports compliance with state and federal regulations, promotes inclusive practices and student-centered programming, and assists in ensuring that students receive appropriate services within the least restrictive environment.

• Assists in the preparation of a budget for special education.
• Assists with fiscal management of all special services programs.
• Oversees the data and process for Medicaid reimbursement.

• Assists the Director of Pupil Services in ensuring that the district fulfills its obligations in compliance with federal and state regulations governing Special Education and Section 504.
• Supports completion of DESE mandated compliance and data collection requirements.
• Ensures IEPs are written to reflect best practice, meeting all regulatory and district standards.
• Coordinates and oversees Section 504 processes including meetings, plans, and ongoing compliance monitoring.
• Assists the Director of Pupil Services with preparations for any legal proceedings, including responses to due process hearings, mediations, and state complaints.

• Assists the Director of Pupil Services in coordinating effective record‑keeping systems, data collection, referral procedures, assessments, evaluations, reporting, and communications regarding students who may be or are eligible for special services.
• Prepares reports and presentations as requested by the Director of Pupil Services.
• Manages and oversees the district's special education information system (e.g., IEP software) to ensure data integrity and compliance.

• Serves as the out‑of‑district coordinator and provides required monitoring of out‑of‑district programs.
• Assists the Director of Pupil Services in the supervision and development of specialized programs to provide a continuum of services.
• Works with special education coordinators and building‑based teams to develop and implement efficient, effective service delivery models reflecting best practice, including inclusive practices and ensuring that students are educated in the Least Restrictive Environment.

Supervisory Responsibilities:

Assists in the supervision and evaluation of special education staff, coordinators, and related service providers as assigned.

• Must be able to prepare and read documents and use a computer and other office equipment on a daily basis.
• Must be able to communicate effectively and efficiently by telephone and in‑person with administrators, staff and outside agencies.
• Performing this position requires extended sitting, standing and use of a computer and other school office equipment. Ability to move freely about the building.
• Extended concentration, excellent recall abilities and the ability to remain calm in stressful situations.
• Ability to perform some job responsibilities outside of regular school hours, including attending school‑sponsored activities, functions, and athletic events.

These capabilities are an important part of properly fulfilling the requirements of this position.

• Master's degree or higher required.
• Minimum of five (5) years of successful teaching and administrative experience in public education.
• Experience in special education leadership, student services, Section 504 administration, or related areas preferred.
• Such alternatives to the above qualifications as deemed appropriate by the Superintendent of Schools.

• Massachusetts DESE licensure as a Special Education Administrator and/or Principal/Assistant Principal required.
• Familiarity with Massachusetts General Laws Chapters 69 through 76 and other applicable federal and state laws governing public education.
• Broad working knowledge…