Supply Chain​/Purchasing Coordinator

Overview

and the job listing Expires on January 28, 2026

We’re hiring a new graduate to support purchasing and material readiness for machine builds. You’ll use Odoo (ERP) to help manage purchase orders, track supplier lead times, support receiving/documentation, and keep production moving. Odoo experience is a plus, but we can teach it
—we care more about follow-through, organization, and the ability to learn quickly.

You’ll work closely with Engineering, Assembly, and Finance to ensure the right parts arrive on time and are properly documented.

• Purchasing & Expediting
  • Create and release purchase orders in Odoo
  • Track supplier confirmations, lead times, and shipment dates
  • Proactively expedite critical items and escalate risks early
  • Maintain accurate ETAs and communicate changes to the build team
• Materials & Build Readiness
  • Support material planning using BOMs and build schedules
  • Maintain a shortage list and help drive weekly “parts readiness” reviews
  • Coordinate substitutions or alternates with Engineering when needed
• Receiving, Documentation & Quality Support
  • Ensure deliveries are received and matched to POs (packing slips, quantities, revisions)
  • Track required documentation:
    COC/COA, material certs, inspection reports
  • Flag nonconforming shipments and support supplier returns/replacements
• ERP Data Quality (Odoo)
  • Help maintain vendor records, part numbers, lead times, and pricing in Odoo
  • Support basic inventory accuracy improvements (location discipline, cycle counts)
  • Assist with simple reporting/dashboards (Odoo + Excel)
• Finance Coordination (Quick Books Support)
  • Coordinate invoice matching (PO/receipt/invoice) and resolve discrepancies
  • Work with the finance team on vendor bills and documentation (Quick Books experience is helpful but not required.)

• Required
  • Bachelor’s degree (or graduating soon) in Supply Chain, Operations, Business, Industrial Engineering, Mechanical Engineering
    , or related
  • Strong organizational skills and follow-through (you close loops and keep records clean)
  • Comfortable with spreadsheets and basic reporting (
    Excel
    )
  • Able to work on-site in Hauppauge, NY
• Preferred / Bonus
  • Any ERP exposure (
    Odoo, Net Suite, Epicor, SAP
    , etc.) —
    Odoo is a plus
  • Internship/co-op experience in purchasing, planning, or manufacturing
  • Familiarity with BOMs, drawings, part revisions, or machine-shop environments
  • Interest in precision manufacturing, machining, automation, or machine tools

• You can run an open PO list in Odoo and keep ETAs accurate
• Past-due and long-lead risks are flagged early (no “surprise” shortages)
• Receiving paperwork and cert tracking is consistent and easy to find
• Assembly team feels better supported and schedules become more predictable

• Excel — tracking, dashboards, and follow-up lists
• Quick Books — invoice support / coordination with finance (secondary)