Payroll Specialist; Part-Time

CINC Systems is the largest provider of accounting and management software in the community association management industry and the innovator behind accounting and banking integration. Backed by private equity, CINC is a fast‑growing software and AI solutions company, delivering innovative technology that transforms how communities are managed. Founded in 2005 by a banker as the industry's first SaaS offering, CINC Systems now employs more than 300 people and provides software and applications to more than 50,000 associations across the U.S., servicing over 6 million homeowners.

In January of 2024, Hg Capital made a significant investment in CINC to accelerate the company’s growth trajectory and institute rapid product development. With CINC, community management companies can more effectively leverage accounting, bank operations, and management operations. Additionally, CINC recently acquired ONR, which expands CINC’s capabilities to provide cutting‑edge resident engagement and community tools platform.

While innovation continues to drive our growth, our people are who sustain our growth. Does the idea of being part of a humble, accountable, and team‑oriented work culture with great benefits in a hybrid work environment sound appealing? If so, please read about the Payroll Specialist role we are hiring for to see if you’d be interested in applying to be part of the CINC team!

• Process biweekly payroll and assist with timecard issues as needed.
• Set up Paycor profiles for new hires, ensuring accurate and complete employee data.
• Assist with payroll‑related items such as 401(k) questions, unpaid leave, STD/LTD, insurance benefit payments, garnishments, and unemployment claim reviews.

• Assign and validate appropriate state and local tax jurisdictions for employees based on work and home locations.
• Register the company for state and local payroll tax accounts in all new jurisdictions where employees will work.
• Monitor and maintain access to federal, state, and local tax accounts.
• Identify potential payroll tax compliance issues and proactively alert the team before deadlines or penalties arise.

• Review, track, and resolve payroll tax notices received by mail or electronically, coordinating with Paycor or state agencies as needed.
• Collaborate with internal teams and Paycor to verify tax filings, payments, account statuses, and reconciliations.
• Maintain organized documentation of tax filings, notices, registrations, reconciliations, and related correspondence.
• Support quarterly and annual payroll tax activities as needed.

• Minimum 1-2 years of experience in payroll tax, payroll operations, or related accounting work.
• Familiarity with multi‑state payroll tax requirements.
• Experience working with third‑party payroll providers (Paycor a plus).
• Strong attention to detail with the ability to identify and address potential compliance risks.
• Excellent communication and organizational skills.
• Ability to work independently and prioritize tasks within a part‑time schedule.

• Part‑time; hours flexible depending on workload, payroll cycles, and notice volume.
• Remote or hybrid work arrangements may be considered.
• Non‑payroll weeks: 5‑10 hours to review notices and back filling.
• Payroll weeks (Biweekly): Monday‑Wednesday, approximately 10‑15 hours.