Senior Accounting Manager

Senior Accounting Manager

The Senior Accounting Manager is responsible for managing day-to-day accounting operations and ensuring the accurate and timely completion of monthly financial close activities. This position oversees general ledger accounting, revenue and expense recognition, account reconciliations, and financial reporting preparation. The Senior Accounting Manager supports the Controller in maintaining reliable accounting records for the Company's container drayage, OTR, and plant shuttle operations.

This role also supports financial analysis, internal controls, process improvements, and the development of the accounting team.

General Accounting and Financial Reporting:

• Manage daily accounting activities, including general ledger maintenance, journal entries, accruals, and account reconciliations.
• Review accounting transactions for completeness, accuracy, proper classification, and compliance with company policies.
• Prepare and review balance sheet schedules, supporting documentation, and financial reporting schedules.
• Ensure appropriate accounting treatment for fixed assets, equipment leases, prepaid expenses, intercompany transactions, and other material accounts.
• Maintain accurate and well-organized accounting records and supporting documentation.

Month-End and Year-End Closing:

• Manage the monthly closing checklist and coordinate the completion of assigned tasks by the accounting team.
• Review journal entries, expense accruals, revenue accruals, and account reconciliations.
• Ensure transportation revenue and costs are recorded in the appropriate accounting period.
• Coordinate with Operations and other departments to obtain necessary closing information and estimates.
• Investigate reconciliation differences, unusual balances, and closing issues, escalating material matters to the Controller.
• Support quarterly and annual reporting, external audits, and tax preparation.

Transportation Revenue and Cost Accounting:

• Oversee accounting activities related to container drayage, OTR, plant shuttle, and brokerage operations.
• Monitor the completeness and accuracy of revenue recorded from completed trips and transportation services.
• Review unbilled revenue, billing adjustments, accessorial charges, customer deductions, and other revenue-related items.
• Oversee the recording and reconciliation of driver payroll, owner-operator settlements, purchased transportation, fuel, tolls, repairs, maintenance, insurance, and equipment lease expenses.
• Review carrier invoices and transportation-related vendor charges for proper coding, supporting documentation, and period recognition.
• Ensure appropriate allocation of revenue and costs by location, customer, route, service type, and cost center.
• Coordinate with Operations to resolve missing trip information, incomplete supporting documentation, and discrepancies between operational records and accounting records.

Accounts Receivable, Accounts Payable, and Cash Management:

• Oversee accounts receivable aging, customer billing issues, cash application, and collection status reporting.
• Monitor accounts payable processing, vendor statement reconciliations, payment schedules, and outstanding invoice issues.
• Review bank reconciliations, cash transaction records, and payment documentation.
• Ensure compliance with approval requirements and segregation-of-duties controls.
• Escalate overdue receivables, disputed invoices, unusual payments, and potential financial risks to the Controller.

Financial Analysis and Operational Support:

• Prepare monthly financial schedules and variance analyses for review by the Controller.
• Analyze revenue, operating expenses, gross margin, and operating performance by business segment and location.
• Monitor key transportation cost drivers, including driver labor, fuel, equipment leases, repairs, insurance, and third-party carrier costs.
• Support route-level and customer-level profitability reporting using available operational data.
• Work with Operations, Fleet Management, and Payroll to investigate significant cost variances and improve financial data quality.
• Provide timely and reliable financial information for management reporting.

Internal Controls and Team Management:

• Supervise and review the work of accounting personnel.
• Assign responsibilities, monitor task completion, and ensure adherence to closing schedules.
• Maintain accounting procedures, reconciliation standards, and documentation requirements.
• Identify process inefficiencies and recommend improvements.
• Support ERP system…