Payroll Tax Specialist - GA - On Site

Vensure Employer Solutions is the largest privately held organization in the HR technology and service sector, providing a comprehensive portfolio of solutions, including HR/HCM technology, managed services, and global business process outsourcing (BPO). The company and its service providers collectively serve over 95,000 businesses and process over $135B in annual payroll. As a "One Employer Solution” headquartered in Chandler, Arizona, Vensure helps thousands of businesses streamline and grow their operations with custom strategies that benefit both employers and employees.

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The Payroll Tax Specialist is responsible for ensuring compliance with federal, state, local, and international payroll tax laws through the accurate preparation, filing, payment, reconciliation, and reporting of payroll taxes. This role researches complex payroll tax issues, analyzes tax notices and discrepancies, supports audit activities, and provides guidance on payroll tax compliance matters. The Payroll Tax Specialist partners with internal stakeholders, government agencies, and clients to resolve tax-related issues, support new business initiatives, and maintain regulatory compliance.

The position requires strong analytical skills, attention to detail, sound judgment, and a commitment to delivering exceptional customer service while managing multiple priorities in a fast-paced environment.

• Research payroll tax issues, filing requirements, and compliance obligations; evaluate solutions and filing positions in accordance with federal, state, local, and international tax laws and regulations.

• Partner with internal departments to support new business initiatives, acquisitions, and projects by identifying and ensuring appropriate payroll tax obligations and coverage requirements.

• Assist with internal and external payroll tax audits by gathering documentation, validating records, and supporting audit responses.

• Process payroll tax payments and tax returns, including reviewing, reconciling, and validating payroll tax data to ensure accuracy and compliance.

• Verify payroll tax information and supporting documentation to ensure adherence to applicable laws, regulations, company policies, and established procedures.

• Investigate and resolve tax notices, discrepancies, and account issues by analyzing data, identifying root causes, and implementing corrective actions in a timely manner.

• Deliver exceptional customer service by responding to client inquiries and providing guidance, support, and resolution for payroll tax-related issues and requests.

• Maintain current knowledge of payroll tax laws, regulations, industry trends, and best practices through continuing education, professional resources, training, and independent research.

• Prepare, review, and file monthly, quarterly, and annual federal, state, and local payroll tax returns as assigned.

• Process payroll tax filings and payments through various submission methods, including electronic filing (e-file), EFT debit and credit transactions, agent files, and other approved filing platforms.

• Manage and resolve tax notices while maintaining accurate documentation and status updates within the case management system.

• Prioritize, monitor, and complete assigned work items within the case management system while meeting established service level expectations and deadlines.

• Perform payroll tax reconciliations and analyze tax account balances to identify variances and ensure accurate reporting and remittance.

• Collaborate with internal stakeholders and external agencies to address payroll tax inquiries, compliance matters, and operational issues.

• Support departmental initiatives, process improvements,…