Administrative Assistant

Human Resources Coordinator at Hussey Gay Bell

Job Overview: Hussey Gay Bell is seeking a part‑time administrative assistant that serves as the first point of contact for clients, visitors, and employees at a professional services firm. This role is essential to creating a welcoming and efficient environment while ensuring smooth daily operations. The administrative assistant supports multiple employees across several departments.

• Greet clients, visitors, and guests in a professional and courteous manner.
• Direct visitors to appropriate personnel or meeting rooms.
• Ensure visitor check‑in procedures are followed and maintain security protocols.
• Assist with new hire onboarding — welcome new hires to the office.
• Backup for answering and forwarding calls throughout the organization.

• Email reminders and announcements for company events and meetings.
• Maintain office map and weekly office calendar.

• Help support C‑Suite employees with daily tasks.
• Schedule appointments, meetings, and conference room bookings.
• Handle administrative needs for all employees — PDF formatting, PowerPoint presentations, preparing contracts, memos, Excel spreadsheets, etc.
• Help coordinate office events and meetings — handle logistics, ordering, and scheduling.

• Education:
  
  High school diploma or equivalent; some college or administrative training preferred.
• Experience:
  
  1–3 years of experience in an administrative or customer service role, preferably in a professional services setting.
• Notary preferred.
• Communication:
  Excellent verbal and written communication skills, with a professional and approachable demeanor.
• Organizational
  
  Skills:
  
  Strong organizational abilities with attention to detail.
• Technical
  
  Skills:
  
  Proficient in MS Office Suite (Word, Excel, Outlook, etc.) and other office technologies.
• Customer Service:
  Ability to manage multiple tasks while maintaining a positive and professional attitude.
• Interpersonal
  
  Skills:
  
  Ability to interact professionally with clients, visitors, and staff at all levels.
• Problem‑Solving:
  Ability to resolve issues effectively and independently when required.

• Associate

• Part‑time

• Administrative

• Civil Engineering and Architecture and Planning