Junior Executive Assistant

Junior Executive Assistant

We are looking for a detail-oriented Junior Executive Assistant to provide dependable administrative support to senior leadership and the board. This is a contract position suited for someone who can keep schedules organized, prepare meetings thoroughly, and manage follow-up tasks with professionalism and discretion. The role combines executive coordination, board support, meeting administration, and communication assistance in a fast-paced environment where accuracy and responsiveness are essential.

Responsibilities:

• Manage calendars for senior leaders, arrange meetings, and keep scheduling priorities aligned using Microsoft 365 tools.

• Act as a central point of coordination between executives, board members, leadership teams, and other stakeholders to support smooth communication.

• Prepare agendas, send meeting notices, organize virtual or onsite logistics, and document clear meeting minutes with actionable follow-up items.

• Track open tasks, decisions, and next steps from leadership and board meetings to help ensure timely completion.

• Support board and advisory committee activities by assembling presentation materials, distributing documents in advance, and coordinating meeting logistics.

• Arrange reservations and travel-related plans for leadership or board activities as needed.

• Assist with administrative processing such as routing bills or approvals to the appropriate leaders.

• Help maintain collaboration and communication resources, including SharePoint-based content, in partnership with leadership team members.

• Provide note-taking and organizational support during executive, leadership, and board sessions, including recurring strategic meetings.

• Contribute administrative assistance to HR-related processes and other operational support needs as assigned.