TEMP Analyst - BD & Asset Management

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America strives to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries.

We cater logistics strategies and processes to our customer's needs using the latest information systems and advanced technologies.

We are seeking a detail-oriented and organized temporary team member to support the Business Development & Asset Management Team with invoice and supporting document verification, financial data accuracy, AR/AP processing, asset management, and general operational support. Key responsibilities include verifying invoice amounts and supporting documentation, processing and registering invoices in operational systems and SAP, maintaining accurate financial and asset records, coordinating DOT inspections and equipment repairs, monitoring AR/AP transactions, and assisting with month-end closing, reconciliations, and audit preparation.

This role will also support ongoing operational activities and data reviews to ensure documentation completeness, accurate billing, and timely transaction processing.

1. Invoice Verification & Documentation Review
Thoroughly verify vendor and carrier invoices against supporting documents, including work orders, inspection reports, repair records, service records, and photographic evidence, etc.
Validate billed amounts, rates, quantities, service details, asset identification numbers, and transaction dates against source documents and system records.
Identify discrepancies, duplicate charges, missing documentation, and unsupported expenses, and coordinate corrections with vendors and internal teams.
Ensure all charges are properly supported, accurate, and ready for billing and system posting.
2. Data Accuracy, SAP/Operating System & AR/AP Processing
Review transaction trackers and verify financial data, including amounts, vendor/customer codes, dates, GL codes, and freight codes.
Prepare AR/AP files and enter transactions into operational systems and SAP.
Process invoices, credit memos, invoice reversals, and billing adjustments accurately.
Verify billing summaries and ensure all applicable charges are correctly entered, recorded, billed, and supported by documentation.
Maintain accurate AR/AP records and supporting files.
3. Asset Management & Operational Support
Monitor chassis, trailer, equipments & Asset locations, status, availability, and movements across ports, terminals, yards, and repair facilities.
Maintain accurate asset records and coordinate with vendors and internal teams to resolve operational issues.
4. DOT Inspection & Repair Assistance/Coordination
Track DOT inspection schedules, results, required documentation, and outstanding corrective actions.
Assist/Coordinate chassis, trailer, equipments & Asset maintenance requests, repair schedules, and follow-ups with vendors and repair facilities.
Track repair progress through completion and update asset maintenance records and status.

1. Month-End Closing & Accounting Support
Assist with month-end closing, journal entry preparation, and financial data verification.
Support P&L account reconciliations and investigate discrepancies.
Maintain financial records and supporting documentation for reporting and audits.
2. Operational Reporting & Administrative Support
Prepare periodic asset status, inspection, and repair reports.
Maintain operational trackers and provide administrative and reporting support to the BD & Asset Team.
3. Assist the team leader and team members with ad hoc tasks and other business-related activities as needed

$24.00/Hour

• Excellent written and verbal communication skills Required
• Problem-solving and critical thinking ability Required
• Detail oriented Required
• Experience with MS Word, MS Outlook, and MS PowerPoint Required
• Knowledge of transportation asset and fleet management principles, including asset lifecycle management, maintenance coordination, utilization monitoring, acquisition, leasing, and disposal activities. Preferred
• Knowledge of asset-related budgeting, cost management, CAPEX/OPEX tracking, and financial reporting concepts. Preferred
• Ability to analyze asset utilization, maintenance…