Accounting Specialist

This is a hybrid position requiring three days per week in the Duluth, GA, office, with the opportunity to work remotely two days per week.

The Accounting Specialist position encompasses a comprehensive review, verification and recording of financial records, including billing, accounts payables, expense reporting, cash receipts, payroll entry and 401k payments. Supports Controller in financial planning, budget creation, and works closely with project coordinators and managers.

• Process invoices, ensuring proper approvals and documentation.
• Enter and maintain purchase journals into ERP system, ensuring accuracy.
• Reconcile discrepancies, and issue vendor payments via check, electronic transfer or payment portals, as applicable.
• Manage the monthly reconciliation of American Express corporate accounts.

• Generate and distribute monthly client invoices, ensuring accuracy and timely submission.
• Process monthly client statements and follow up on outstanding balances.
• When applicable, upload invoices to client payment portals and process waivers/payment documentation.
• Respond to client inquiries, including providing backup documentation as needed.
• Enter and reconcile receipts (ACH, lockbox, live checks) within ERP system.
• Complete vendor forms to provide banking and insurance information.
• Process monthly invoices including supporting spreadsheets and submit to AP.

• Review and process employee expense reports, ensuring compliance with company policies.
• Maintain detailed records of expenses and reimbursements, processing payments electronically via Justworks.
• Manage American Express corporate card accounts, including issuing new cards and cancelling, as needed.
• Maintain and reconcile financial records, including ledgers, journals, and bank statements.
• Assist with month0end and year-end financial reconciliations.

• Process bi-monthly payroll in PEO, ensuring accuracy and timely payment.
• Enter hourly employee time into PEO for payroll processing.
• Process 401(k) deferrals and contributions for semi-monthly payrolls, including downloading Justworks data and uploading worksheets to provider.

• Set up and terminate new employees in ERP when needed, including role assignment and access levels.
• Set up monthly timesheets in ERP.

• Serve as the primary onsite point of contact for day-to-day office operations in a hybrid work environment.
• Maintain a regular in-office presence (minimum three days per week) to support business needs.
• Receive, distribute, and coordinate incoming mail, packages, and deliveries.
• Prepare and ship company materials, marketing items, and project-related packages as needed.
• Manage office inventory, including supplies, kitchen items, company merchandise, snacks, and beverages.
• Coordinate office vendor services, equipment maintenance, and facility-related needs.
• Ensure common office areas, including conference rooms, are organized, stocked, and presentable.
• Assist with onsite meetings, employee gatherings, and office events, including setup and related logistics.
• Provide general administrative support to staff and assist with special projects as assigned.

• Organization/ Time Management:
  Ability to effectively manage multiple tasks, prioritize workload, and meet deadlines.
• Attention to Detail:
  Ensure quality and minimize errors.
• Communication:
  Strong verbal and written communication skills to interact effectively with team members, clients, and stakeholders, conveying information clearly and professionally.
• Teamwork and
  
  Collaboration:
  
  Ability to work collaboratively with cross-functional teams, fostering a positive and cooperative work environment to achieve project targets and goals.
• Honesty/ Integrity:
  Maintains professional integrity, confidentiality, and personal ethical standards.
• Efficiency:
  Able to produce significant output.
• Proactive:
  Acts without being told what to do.
• Client Service Oriented:
  Dedication to meeting or exceeding client expectations.
• Flexibility/ Adaptability:
  Adjusts quickly to changing priorities and conditions; copes effectively with complexity and change.
• Enthusiasm:
  Exhibits passion and excitement over work; has a can-do attitude.
• High Standards:
  Expects personal performance and team performance to be nothing short of the best.

Education/

Experience:

• BS degree in Accounting or Finance or related field.
• 5+ years in corporate accounting,…