Office and Event Assistant

Overview

Office and Event Assistant at The College of St. Scholastica

Job posting updated recently. This role supports the Sales and Events team with clerical tasks, pre-event preparation, and event assistance for campus events.

• Operate office equipment; faxing, scanning and copying documents
• Answer Zoom calls and transfer calls to appropriate staff
• Answer emails with professionalism and accuracy
• Receive, sort and distribute incoming mail
• Prepare outgoing mail and packages for distribution
• Assemble and compile basic data according to specific instructions
• Utilize manual and automated methods to enter and retrieve data (i.e. run reports)
• Retrieve and organize supplies
• Assist in the planning of events (e.g. poster design, hanging signs, setup, teardown)
• Attend events to run ticketing, usher, and/or assist the head audio technician
• Keep office area neat and orderly
• Other duties or responsibilities as assigned

• Must be a current or incoming CSS student
• Federal work study eligibility is required (international students exempt)
• Must be responsible, dependable, and detail oriented
• Must have the ability to follow detailed instructions and work independently
• Must have time management skills
• Must have the ability to accurately record credit card and cash payments
• Good work ethic, positive attitude and acceptable attendance required
• Computer skills required; experience and proficiency with MS Office Suite and Google Suite required
• Willingness to learn and use software (e.g. Constant Contact)
• Strong customer service skills
• Must have the ability to interact professionally with a wide variety of people
• Strong interpersonal and communication skills
• Job functions require sitting, standing, lifting and walking
• Must be able to lift 50 pounds
• Ability to perform the above job duties without risk of significant injury
• Ability to maintain confidentiality
• Must be willing and able to work outside of regular office hours including weekends

• Sophomore or greater
• Driver’s license helpful (with a clean driving record)

• Hours per week: up to 10 hours; more hours may be required during high volume event weeks
• Writing submission required
• As part of the application process, we would like to see an example of your writing style. Please provide a paragraph from a recent paper or explain in a short paragraph why you chose the major that you did.
• Thank you for your interest in this position. The screening and selection process is currently underway and will continue until a successful candidate is chosen. Candidates whose qualifications and experience appear to most closely meet the needs of The College will be contacted directly.

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