Administrative Coordinator; Part Time

Administrative Coordinator (Part Time)

MSA Professional Services is seeking an on‑site Administrative Coordinator to support technical professionals with a variety of administrative tasks, including word processing, event planning, and office organization. Work hours are from 10:00 am to 3:00 pm Monday through Friday, with occasional flexibility for events or new‑employee onboarding.

• Assist engineers, team leaders, IT and marketing as the main point of contact for the office
• Maintain and meet project deadlines
• Develop and maintain office procedures to keep the office running smoothly
• Create, proofread and format engineering‑related documents such as reports, letters and proposals
• Scan, copy, print and file documents, including contracts and proposals
• Answer all incoming phone calls, greet and assist walk‑in clients and guests
• Handle incoming and outgoing mail and packages
• Manage and order supplies for the office and break room
• Schedule appointments and manage meeting schedules, including ordering lunch when needed and planning office social events
• Schedule repairs for general office space, equipment and maintenance, and coordinate with vendors and the suite landlord
• Assist with workstation setup, maintain IT asset inventory and onboard new hires
• Workshare with other administrative coordinators to allow schedule flexibility and contribute to projects across all offices
• Collaborate with fellow administrative coordinators to diversify projects across all offices as part of a unified team, promoting flexibility and opportunities to contribute

• Associate’s degree or higher in Office Administration or a related field (preferred)
• Prior administrative office experience (preferred)
• Advanced knowledge of Microsoft Office and Outlook (required)
• Experience with Microsoft Teams (preferred)
• Experience in construction, engineering, environmental and/or architecture fields (ideal)
• Experience with FTP websites and/or ERP database (plus)
• Experience with PDF editor (preferred)
• Valid driver’s license and personal vehicle required for routine office errands (mileage is compensated)
• Ability to prioritize multiple tasks, detail‑oriented, self‑motivated, and strong verbal and written communication skills

The hourly wage ranges from $18.80 to $30.20 per hour, commensurate with experience. Compensation is higher within this range for candidates with significant experience and exceptional qualifications.

• Collaborative environment that values open ideas, diversity, and authenticity
• Multi‑disciplinary opportunities to apply skills across projects
• Supportive culture with 400+ employees working as one cohesive team
• Passion and purpose in every project
• Competitive pay and unique perks
• Ongoing training, tuition reimbursement, and cutting‑edge technology
• Commitment to community engagement through volunteering, education and STEM outreach

• Medical, dental and vision coverage for you and your family
• Paid time off – at least 17 days in the first year for full‑time employees
• Paid holidays – 8 holidays per year
• Paid parental leave – 2 weeks for both parents, with additional time for birth parents under short‑term paid leave
• Supplemental insurance – life, long‑term disability, short‑term disability (100% paid)
• Employee Stock Ownership Plan (ESOP) – 100% employee‑owned, stock provided at no cost
• 401(k) retirement savings plan – generous employer match, immediately 100% vested
• Short‑term incentive (STIP) bonus

MSA is an equal‑opportunity/affirmative action employer that is committed to diversity and inclusion in the workplace. All qualified applicants for employment will be considered without regard to race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws.

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