Executive Administrative Assistant

Crossroads Engineering Services (CES) is a consulting engineering firm based in Duluth, MN, dedicated to creating sustainable and resilient solutions for transportation infrastructure. With a focus on innovation and environmental responsibility, our company strives to address the evolving needs of transportation infrastructure systems around the world. CES is committed to providing high-quality engineering solutions that will make our world a better place, while ensuring that future generations can experience the same quality of life that we have enjoyed.

Our team of skilled professionals works collaboratively to solve complex engineering challenges.

This is a part-time (5-10 hours per week, but may be more if desired), fully remote Executive Administrative Assistant position that will report directly to the president and owner of CES. The Executive Administrative Assistant will be responsible for providing administrative and clerical support to the president and employees, including managing correspondence with clients, helping coordinate schedules, making travel arrangements, invoicing clients, managing and maintaining records, and handling phone and email communications.

The role entails supporting executives with administrative tasks and ensuring the smooth operation of daily office activities.

• Administrative Assistance and Executive Administrative Assistance skills to manage schedules, meetings, and executive tasks efficiently
• Proficiency in Phone Etiquette and Communication to interact professionally with clients, team members, and stakeholders
• Strong Clerical Skills, including filing, document management, invoicing, and maintaining organized records
• Detail-oriented approach and ability to handle multiple tasks with a high level of accuracy
• Proficiency in office software and tools, such as word processors, spreadsheets, and scheduling software
• Prior experience in a similar administrative or office assistant role is an advantage
• High school diploma or equivalent required; associate or bachelor's degree in a related field is preferred

Entry level

Part-time

Administrative