Senior Bookkeeper​/HR Manager

Morin's Exteriors (Morin's Siding & Window Co., Inc.) is a family-owned and operated exterior renovation company founded in 1986. We specialize in upgrading home exteriors with a focus on craftsmanship, trust, and customer-first service--and we're proud of the strong community relationships we've built over nearly four decades.

We serve homeowners across Minnesota and Wisconsin with exterior solutions including siding, windows, gutters, doors, and roofing, partnering with quality brands and teams to deliver professional results.

Our culture is guided by five values we call POWER:

P -- Professionalism: Integrity, accountability, and respect in every interaction

O -- Opportunity: We embrace challenges as chances to grow, learn, and innovate

W -- Workmanship: Precision, pride, and care--our work is our signature

E -- Excellence in Relationships: Trust and teamwork with customers, coworkers, and community

R -- Respect through Gratitude: We appreciate one another and honor the trust customers place in us

We currently have 24 employees across 2 locations, and we're intentionally scaling: our goal is to grow both locations 3x over the next 3 years.

To do that, we need a proven, hands‑on leader who can bring order and consistency to three key pain points:

• AP / billing
• Receivables / cash discipline
• Employee management systems (hiring, onboarding, documentation, consistency)

This is a high‑trust role. You'll be relied on to keep the financial engine clean and steady, and to help leadership build people processes that scale.

Location: Duluth, MN office (on‑site)

Hours: 40-50 hours/week (some weeks heavier around payroll, month‑end close, and peak hiring pushes)

Tools you'll use: Job Nimbus, Quick Books Online + Quick Books Payroll, Basecamp

• Own bill intake, coding, and approval workflow
• Run consistent weekly payment cycles and reduce "invoice chasing"
• Maintain clean vendor files and statement matching
• Own customer invoicing, payment posting, and deposit tracking
• Drive consistent AR follow‑up and reporting (so cash doesn't drift)
• Provide a weekly snapshot: cash position, AR aging, payables due, and upcoming payroll obligations

Reconciliations & Month-End Rhythm

• Weekly bank/credit card reconciliations (kept current--no backlog)
• Month‑end close checklist support and clean financial reporting
• Monthly reporting for ownership: P&L, cash summary, AR/AP aging, and key trends

Systems & Workflow Improvement

• Keep Job Nimbus and QBO aligned with strong job/customer setup discipline and clean documentation flow
• Use Basecamp to manage deadlines, approvals, and process visibility

Hiring & Onboarding

• Coordinate postings, screening, interview logistics, offers, and start dates
• Build consistent onboarding across both locations (paperwork, policies, checklists, first‑week readiness)
• Implement practical 30/60/90‑day onboarding checkpoints for key roles

Employee Management & HR Process Consistency

• Maintain employee files and documentation (organized, complete, audit‑ready)
• Support leadership with employee conversations, documentation, and consistency in expectations
• Improve everyday employee management systems so leaders aren't constantly "reinventing the wheel"

Benefits Administration

• Serve as the point person for benefit questions and enrollment changes
• Coordinate annual benefit administration and employee communications

• AP is predictable: fewer vendor issues, clean coding, consistent payment cycles
• AR is tighter: deposits tracked cleanly, fewer past‑due accounts, better cash visibility
  
  Payroll runs clean with minimal corrections
• Onboarding is…