Operations and Logistics Lead

The Operations and Logistics Lead supports the day-to-day operational needs of Heritage Werks by distributing supplies, maintaining building systems, and responding to on-call emergencies. This role helps ensure the safe movement and storage of archival materials across our corporate headquarters and satellite facilities, supporting the preservation of our clients’ most valuable collections.

Reporting directly to the Chief of Staff, you will work closely with the operations team to keep facilities running smoothly and securely. This position requires flexibility, including travel as needed and an unconventional work schedule when required.

At Heritage Werks, we believe every story deserves to be preserved and shared. We partner with world-class brands, sports franchises, fashion icons, and mission-driven organizations to safeguard their most meaningful materials and bring them to life in ways that inspire connection.

We preserve history. We protect generational legacies. And we do it all with care, purpose, and a forward-thinking approach. Our work honors the past while making it meaningful for today and relevant for the future, helping people and organizations celebrate where they’ve been and envision where they’re going.

You will support facilities, physical security, emergency preparedness, archival storage, asset transportation, and supply chain operations across Heritage Werks facilities.

• Monitor environmental sensors and dashboards and provide summary reporting regularly to Operations and Archives leadership highlighting deviations outside of accepted norms and identifying potential causes and solutions.

• Place all heavy machinery and equipment on a maintenance schedule ensuring that prior to and after all use equipment is inspected and in good and safe working order. Respond to and provide solutions for equipment issues.

• Act as a vendor escort for building repairs reporting resolution of issues or solution options to the Director of Facilities and Supply Chain.

• Regularly utilize heavy machinery to shelve and move client materials and company supplies and equipment to meet operational requirements.

• Act as a heavy machinery instructor/licenser.

• Assess facilities and equipment for maintenance or safety issues and support corrective actions.

• Assist with the operation and oversight of building systems such as HVAC, plumbing, electrical, loading docks, and grounds.

• Serve as a member of the first responder and holiday on-call support staff.

• Assist the Operations Leadership in maintaining opening and closing standard operating procedures and ensuring all security measures are properly implemented.

• Assess facilities to identify security weaknesses or vulnerabilities.

• Assist with the operation and oversight of security related building systems and equipment such as alarms, fire detection and suppression, fire extinguishers, AEDs and related first aid materials, access controls, and camera systems.

• Maintain accountability and proper stores of Disaster Preparedness Kit (DPK) supplies.

• Assist Operations Leadership with Risk Management Program by implementing mitigation measures and conducting inspections.

• Act as a warehouse operations and facilities safety lead, enforcing safety policies and ensuring regulatory and company protocol compliance.

• Help develop and implement storm and other emergency preparedness plans.

• Maintain up to date vault maps differentiated by storage type for each Heritage Werks facility including written reports summarizing collection movement and collection LF counts to the Director of Facilities and Supply Chain.

• Support…