Budget and Operations Analyst​/Manager

The approximate base compensation range is posted, but the actual offer will reflect our total compensation and benefits package. The offer will be determined by a number of factors including the selected candidate’s experience, knowledge, skills, abilities, FTE, number of months worked, as well as internal equity among our team.
Job Summary: Provide leadership and management direction to ensure the efficient operation of the Facilities Services Department. Services include: financial management direction for budget development and control; financial accounting for facilities operations, collaborate with the Executive Director of Facilities, Safety and Security Directors and department managers in carrying out all facets of daily operations. This position will also analyze departmental operations to evaluate, report on, and suggest efficiency and effectiveness.

This position will maintain the department‑specific knowledge as well as expertise in the Finance Department functions to assist with the overall administration, monitoring, and improvement of the financial and budget performance of the Facilities Department.

• Knowledge of the operation of automated accounting and budgetary record‑keeping systems.
• Knowledge of budgetary and financial record‑keeping methods and practices.
• Knowledge of general accounting principles and procedures.
• Knowledge of the methods and techniques used in statistical and fiscal analysis.
• Knowledge of pertinent local, state, and federal laws and City policies, rules and regulations.
• Knowledge of the principles of process improvement.
• Knowledge of effective research methods.

Skill Requirements

• Skill in operating standard office equipment.
• Skill in operating a personal computer and software applications including word processing, database analytical tools, spreadsheet, and presentation software to effectively produce complex, professional reports, charts, presentations, documents, and other products.
• Skill in communicating effectively, both orally and in writing.
• Strong analytical and critical thinking skills, with ability to challenge and research factors behind the financials.

Ability Requirements

• Ability to work independently, meet deadlines, work under pressure and handle changing priorities.
• Ability to make calculations and data entries with a high degree of accuracy and to be detail oriented.
• Ability to develop and maintain effective working relationships with supervisors, co‑workers, other city departments and organizations.
• Ability to provide customer service in a collaborative, consultative, and positive manner.
• Ability to evaluate operations and make budget and operational recommendations based on findings.
• Ability to develop record‑keeping systems and to maintain records.
• Ability to read, apply and explain rules, regulations, policies and procedures.
• Ability to attend work on a regular basis.

Job Qualifications: A bachelor’s degree in accounting, finance, business administration or a related field, OR a bachelor’s degree plus at least two (2) years of full‑time experience in financial planning, budgeting, reporting, or business analysis, OR an associate’s degree in accounting plus at least five (5) years of full‑time experience as stated above, OR seven (7) years of full‑time experience as stated above.

Preferred Qualifications

• Master’s degree desirable.
• Experience working with and supervising a bargaining unit workforce desirable.
• 3+ years experience in facilities management preferably in a supervisory role.
• Experience using TMA or Team Dynamix software or similar facilities management systems.
• Experience with Banner Software system for financial management.
• Experience with Best Lock software system.

Physical Demands:

• Ability to sit for extended periods of time.
• Ability to occasionally lift and carry items weighing up to 10 pounds.
• Visual acuity to prepare and analyze data and figures.
• Manual dexterity to use keyboard and calculator.
• Ability to talk and hear to obtain and provide information.

The College of St. Scholastica