Fiscal Officer – MN Sea Grant

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University of Minnesota Duluth provided pay range

This range is provided by University of Minnesota Duluth. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$67,350.40/yr - $95,971.20/yr

RESPONSIBILITIES (40%) Core Funding National Oceanic and Atmospheric Administration (NOAA)-National Sea Grant Office (NSGO) Budget and Financial Duties

• Assist MNSG Leadership Team in preparing quadrennial omnibus proposals; creating budget proposals and coordinate budgets of extension, research, communications, and management; monitoring pre- and post-award activity; and submitting federal budget modifications and adjustments.
• Set up budgets for research projects awarded through MNSG’s biennial RFP competitions, monitor project expenditures and ensure award principal investigators (PIs) are kept informed, ensure that budgets meet NOAA and U of M policies and procedures. Track the progress of awards and regularly track budget amounts compared to actual expenditures.
• Serve as MNSG’s fiscal liaison to NOAA, UMD sponsored projects office, and PIs.
• Enter MNSG financial information and staffing metrics into the NOAA-NSGO PIER reporting system.
• Represent MNSG at the National Sea Grant Fiscal Officers meetings and participate as needed in regional network meetings, Sea Grant week and other Sea Grant Program meetings.
• Prepare budget proposals for extramural grants including completing appropriate forms and preparing financial data and projections.
• Provide financial support and oversight in the drafting, review, and production of documents critical to the MNSG program.
• Assist the MNSG Director with MNSG staff effort certifications.
• Track mandatory federal cash match and assist the MNSG Director in discussions with UMD and the U of M OVPR.
• Prepare and enable stipends and receipt of funds in support of Sea Grant fellowship holders.
• Manage pre/post-award financial aspects of special federal grants and projects such as NSGO Strategic Funding Initiatives (NSIs).
• Prepare and submit NOAA forms as needed for compliance; specifically forms 90-2 and 90-4.
• Contribute accurate funding data to the monthly MNSG Highlights newsletter.
• Communicate with staff when budgeting or accounting changes are needed.

(25%) Sponsored Budget and Financial Duties

• Assist with sponsored proposal development for various federal and state agencies including review of agency requirements, verification that budgets meet university and agency guidelines, and accurate and timely submissions of proposals through the University of Minnesota (U of M) system.
• Assist MNSG staff with strategic budgeting in the visioning and preparation of extramural grant proposals, contracts, and cooperative agreements.
• Assist with MNSG’s biennial RFP development, review and help ensure that applicants’ budgets conform to RFP requirements and that proposed match is appropriate.
• Work with external principal investigators (PIs) over the life of MNSG-supported grants, perform accounting support to monitor expenditures, provide financial reports to PIs, and process no-cost extensions.
• Work with PIs and Sponsored Financial Reporting (SFR) to ensure all external reporting requirements and all match requirements have been met.
• Act as liaison among MNSG, Sponsored Projects Administration (SPA), and MNSG-funded PIs regarding research projects, monitor >20 awards from start to close-out.
• Maintain MNSG financial and fiscal records according to NOAA-NSGO and U of M record retention policies.
• Provide pre-award and post-award support to MNSG staff.

(10%) Non-Sponsored Budget and Financial Duties

• Prepare and manage MNSG’s annual U of M budget.
• Prepare expense and revenue transfer requests as needed to correct financial transaction errors and cover cost share expenses.
• Verify and reconcile accounts for accuracy and request corrections as necessary.
• Meet on a regular basis with MNSG staff and the leadership team to provide reviews of the program’s financial status, provide financial guidance, assist with financial…