Fiscal Officer - MN Sea Grant

About the Job

This position is a permanent, 100% time, on-campus Civil Service Unit position with some flex work arrangements available after the completion of the probationary period. The annual salary minimum for this position is $67,350.40 - $95,971.20, salary depends on qualifications.

Review of applications for this position will begin 01/12/2026.

This position supports the Minnesota Sea Grant College Program (MNSG) as the MNSG Fiscal Officer (FO). This position is an integral member of the MNSG Leadership Team and a member of the National Sea Grant Fiscal Officer's Network. The FO will be responsible for managing all fiscal interactions with the National Sea Grant Office (NSGO), the National Oceanic and Atmospheric Administration (NOAA) and the Department of Commerce (DoC) and all pre/post-award fiscal aspects of incoming and outgoing grant proposals.

The FO will demonstrate proficiency in applying general and university/program-specific accounting principles including monitoring and reconciling sponsored and non-sponsored accounts and funds; developing revenue and expense projections and strategic planning of project budgets; preparing financial reports; reviewing and analyzing expenditures; ensuring compliance with grant/contract requirements; and reviewing and preparing data and accounts for auditing. The FO will demonstrate proficiency in working with financial and reporting systems relevant to the University of Minnesota, federal granting agencies, and the National Sea Grant College Program (e.g., NOAA-NSGO Planning, Implementation, Evaluation Resources (PIER) program, eSeaGrant, Grants.gov,

Federal Performance Project Reporting RPPR, eRA Commons, People Soft and Enterprise Financial Systems, etc.) in accordance with all applicable financial policies and procedures.

• Assist MNSG Leadership Team in preparing quadrennial omnibus proposals; creating budget proposals and coordinate budgets of extension, research, communications, and management; monitoring pre- and post-award activity; and submitting federal budget modifications and adjustments.
• Set up budgets for research projects awarded through MNSG's biennial RFP competitions, monitor project expenditures and ensure award principal investigators (PIs) are kept informed, ensure that budgets meet NOAA and U of M policies and procedures. Track the progress of awards and regularly track budget amounts compared to actual expenditures.
• Serve as MNSG's fiscal liaison to NOAA, UMD sponsored projects office, and PIs.
• Enter MNSG financial information and staffing metrics into the NOAA-NSGO PIER reporting system.
• Represent MNSG at the National Sea Grant Fiscal Officers meetings and participate as needed in regional network meetings, Sea Grant week and other Sea Grant Program meetings.
• Prepare budget proposals for extramural grants including completing appropriate forms and preparing financial data and projections.
• Provide financial support and oversight in the drafting, review, and production of documents critical to the MNSG program.
• Assist the MNSG Director with MNSG staff effort certifications.
• Track mandatory federal cash match and assist the MNSG Director in discussions with UMD and the U of M OVPR.
• Prepare and enable stipends and receipt of funds in support of Sea Grant fellowship holders.
• Manage pre/post-award financial aspects of special federal grants and projects such as NSGO Strategic Funding Initiatives (NSIs).
• Prepare and submit NOAA forms as needed for compliance; specifically forms 90-2 and 90-4.
• Contribute accurate funding data to the monthly MNSG Highlights newsletter.
• Communicate with staff when budgeting or accounting changes are needed.

• Assist with sponsored proposal development for various federal and state agencies including review of agency requirements, verification that budgets meet university and agency guidelines, and accurate and timely submissions of proposals through the University of Minnesota (U of M) system.
• Assist MNSG…