Payroll & HR Coordinator

The Payroll & HR Coordinator is responsible for completing accurate and timely payroll processing on a weekly basis for the entire Wescom team including paycheck processing, income tax withholding remittances and reporting, and other statutory deductions including child support, garnishments, etc. This role plays a critical part in ensuring employees are paid accurately, onboarded smoothly, and supported throughout the employee lifecycle.

You’ll work closely with the Chief People Officer and serve as a key partner in day-to-day HR administration. All employees must act with urgency, accountability, and flexibility to ensure Wescom’s core values are always followed.

• Track employees in payroll system including entering new employees, termination of employees, department changes, etc.
• Prepare weekly payroll by reviewing employee timecards, employment agreements, and other reports using multiple systems to gather data.
• Present and work with CFO and other leaders to ensure accuracy and timeliness of payroll submission including ensuring cash needs are met and final payroll reports are shared with leadership.
• Remit and track completion of statutory deductions such as garnishments, child supports, etc., and income tax with holdings for various state and federal regulators including State Unemployment Agencies, State Income Tax Agencies, and Internal Revenue Service.
• Manage employee onboarding and offboarding in ADP, including new hire setup, terminations, and data changes.
• Administer employee benefits enrollment and changes, including health insurance, dental and vision, 401(k), STD, LTD, and life insurance.
• Serve as a point of contact for employee questions related to pay, benefits, and HR processes.
• Maintain accurate and confidential employee records.
• Support compliance with federal, state, and company HR policies.
• Partner closely with the Chief People Officer on HR initiatives, reporting, and process improvements.
• Be an active safety role model and follow all safety requirements.

Live Wescom core values:

• Building Customers for Life
• Serving with Integrity
• Empowering People

• Understanding of payroll process, including income tax requirements and state variations.
• Experience working with ADP (preferred)
• Familiarity with employee benefits administration
• Strong attention to detail and ability to handle confidential information
• Excellent organizational and communication skills
• Proficiency with Microsoft Office (Excel, Word, Outlook)
• Ability to manage multiple priorities in a fast-paced environment
• Willingness and desire to learn and be trained.
• Computer skills, such as Microsoft Office with Excel required, and preference for those with knowledge of ADP Payroll Software.
• $25/hour, depending on experience.

• Expect 40 hours a week
• Start time: 8:00 AM to 4:30 PM, Monday–Friday
• Occasional hours outside of these times, as needed.

The Payroll & HR Coordinator reports to the Chief Finance Officer. Several career paths are available for the right individual, including:

• CFO position
• CPO position
• Asset role
• Safety role
• Other operational positions

Wescom believes in empowering people and is always willing to train the right person.