Administrative Specialist, School of Nursing

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Staff Full Time College of St. Scholastica, Inc., Duluth, MN, US

Salary Range: $20.00 To $22.00 Hourly

The Administrative Specialist - Clinical Education provides administrative and operational support for clinical education within the Department of Nursing. The primary responsibility of this position is coordinating and maintaining clinical compliance processes for Nursing students and clinical faculty. The position also supports background study processes, clinical learning agreements, graduate clinical site and preceptor records, clinical education systems, and other Department of Nursing administrative functions.

The Administrative Specialist works closely with the Director of Clinical Education, Clinical Placement Specialists, program directors, faculty, students, clinical partners, and other College offices. The position requires strong organization, attention to detail, confidentiality, communication skills, and the ability to manage multiple time-sensitive processes within established procedures.

Coordinate clinical compliance onboarding for Nursing students across undergraduate and graduate programs.

Communicate clinical compliance requirements, deadlines, and processes to students.

Track required student compliance documentation, including immunizations, training requirements, surveys, and other documentation required for participation in clinical education.

Review submitted documentation for completeness and alignment with established requirements.

Communicate with students regarding missing, incomplete, expired, or unacceptable documentation and provide guidance regarding required corrections.

Monitor recurring compliance requirements and communicate upcoming expiration dates and deadlines.

Maintain student compliance records within Clinician Nexus and other designated systems.

Coordinate with Clinical Placement Specialists regarding student compliance status prior to clinical rotations.

Refer unresolved compliance concerns or exceptions to the Director of Clinical Education or appropriate program leadership.

Maintain clinical compliance information and processes as requirements change.

Coordinate required background studies for Nursing students and designated clinical faculty.

Initiate and track Minnesota Department of Human Services background studies and associated fingerprinting requirements.

Coordinate Castle Branch and Wisconsin background study processes as applicable.

Review results and identify records requiring additional follow-up.

Communicate with students regarding incomplete background study requirements and required next steps.

Refer background study concerns or exceptions to appropriate College or clinical education leadership.

Maintain background study documentation in accordance with established procedures.

Coordinate the clinical learning agreement process for Nursing clinical partners.

Initiate agreements and route documents through appropriate College review and approval processes.

Maintain records of current clinical learning agreements and associated partner information.

Track agreement renewal and expiration dates.

Communicate with appropriate College…