Strategic Projects Specialist

Classification:
Band 6 — Lead / Supervisor

Reports To:

Manager, Intergovernmental Affairs
Supervises:
None — coordinates project contributors without supervisory authority

Location:

hitac̓u, BC — hybrid work options as approved

Employment Type:

Full-Time, Permanent
Salary Band:
Band 6 ($71,070 – $106,605
$36.45 – $54.67/hr
POSITION PURPOSE  The Strategic Projects Specialist supports the planning, coordination, and delivery of priority projects and special initiatives within the Department of Intergovernmental Affairs. Reporting to the Manager, Intergovernmental Affairs, the Specialist takes carriage of assigned projects and serves as the central point of coordination throughout the life of the file — keeping projects organized, tracking timelines and commitments, engaging the right people, identifying emerging issues, and following actions through to completion.

The role works across IGA portfolios and with other Yuułuʔiłʔatḥ Government departments, leadership, external governments, consultants, legal and technical advisors, and other partners, including major undertakings such as the Periodic Review.
ACCOUNTABILITY  Strategic Project Management   Take day-to-day carriage of assigned strategic projects, special initiatives, and priority files.
Develop and maintain project plans, timelines, milestones, deliverables, and action items.
Coordinate project activities from initial scoping and planning through implementation and completion.
Maintain a clear understanding of the status of each assigned project, including outstanding actions, upcoming deadlines, decisions required, and next steps.
Proactively follow up with project contributors to maintain momentum and ensure commitments are advanced.
Identify project risks, delays, competing priorities, or matters requiring management direction and advance them appropriately.
Maintain organized and accurate project records and documentation.
Coordination & Relationship Management   Serve as a primary point of coordination for assigned projects.
Coordinate contributions from IGA staff, other YG departments, external governments, consultants, technical advisors, and other partners.
Organize and support project meetings, working groups, engagements, and other collaborative processes.
Track commitments and follow-up arising from meetings and discussions.
Build and maintain positive, professional relationships with internal and external partners.
Support effective information-sharing between individuals and departments involved in assigned projects.
Research, Analysis & Project Support   Conduct research and analysis required to advance assigned projects.
Gather and synthesize information from government policies, legislation, agreements, reports, and technical materials.
Identify key considerations, risks, opportunities, and decision points for review by the Manager and Director.
Prepare briefing materials, reports, presentations, correspondence, and meeting materials.
Support the development of options and recommendations related to assigned initiatives.
Implementation & Reporting   Translate strategic direction and decisions into clear project activities, responsibilities, and next steps.
Monitor implementation of project decisions, commitments, and deliverables.
Provide regular and concise project status updates to the Manager.
Identify where decisions or intervention are required to keep projects progressing.
Support project evaluation, close-out, and documentation of outcomes and lessons learned.
Internal Collaboration   Work collaboratively with IGA Analysts and other team members where assigned projects intersect with established portfolios.
Coordinate with other YG departments so departmental knowledge, interests, and responsibilities are incorporated into projects.
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