Events & External Programs Assistant; Casual

EVENTS & EXTERNAL PROGRAMS ASSISTANT (PART TIME, CASUAL)

Shawnigan Lake School is a vibrant, globally minded boarding school dedicated to holistic student development. We believe that our exceptional staff are the heart of our community, essential to cultivating a nurturing and challenging environment for our students.

For more information about Shawnigan, explore our Shawnigan at a Glance.

This role works with our fantastic Events and External Programs Team to coordinate and implement all Shawnigan Lake School events and external programs. We are looking for a high-energy, collaborative multi-tasker who provides outstanding customer service and is ready to support our team pull off an exciting variety of events and programs.

Part Time, Casual, On Call, Year Round. This position requires flexible availability, as shifts will vary depending on event schedules. Shifts could be scheduled on weekdays, weekends, early mornings, mid-day, or later evenings. Peak periods are typically May through October.

Ideal start in September 2026, though a later start may be considered.

Hourly wage of $21 to $24 per hour, depending on the successful candidate’s knowledge, experience, and internal parity.

• A flexible work environment and a nurturing family-friendly workplace.
• A subsidized lunch program to enjoy delicious meals provided on-site.
• Gym access where you can take advantage of our top-notch gym and fitness facilities.
• A focus on Wellness with access to subsidized staff-led wellness activities, including yoga, pottery, spinning, squash, and more.

Shawnigan Lake School is committed to safeguarding and promoting the welfare of children and young people and expects all staff (and volunteers) to share this commitment. Candidates will be required to undergo child protection screening appropriate to the post, including checks with previous employers and a vulnerable sector criminal record check.

Reporting to the Events Team Lead, the Casual Events and External Programs Assistant is responsible for:

• Provide professional and efficient support for events with design, serving, set-up, take down, food delivery and activity support
• Assist with booking venues, equipment, and catering for events
• Ensure all events are planned and delivered to the highest possible standard
• Be on campus to represent the School's interests as needed, i.e., for planning and event commencement
• Oversee student volunteers and others supporting events on campus
• Assist with arranging and booking guest accommodations as needed
• Assist with gathering quotes and making recommendations to the Events Team Lead
• Assist with managing key partnerships with key organisations
• Support including greeting, set-up, and clean up for travelling teams, programs and guests staying onsite
• Promote the School as an attractive and popular destination
• Assist with booking campus facilities and hosting visiting groups as an ambassador for the School
• Coordinate and communicate with all departments offering services for summer events including:
  Transportation, Food Services, Security, Housekeeping, IT, Recycling etc.
• Assist the Events and External Programs team in planning for the summer events season
• Inspect facilities to ensure they conform to client expectations
• Other duties as required

• Pursuing post-secondary education in Event Planning, Project Management, or a related field, preferred
• Experience or training in supporting Event Planning, Project Management or a related field, an asset
• Flexible to work varied shifts including outside normal working hours (early mornings, evenings and weekends and the occasional split shift, when necessary)
• Physical…