Property & Facilities Coordinator

Property & Facilities Coordinator
• Cera Care

Address:
United Kingdom

Schedule:

Full time

Job Type: Permanent

Industry: Property and real‑estate

The Property & Facilities Coordinator will play a pivotal role in managing the day-to-day operations of property and facilities for Cera Care. This position ensures the efficient and safe functioning of properties, supports ongoing maintenance, and oversees compliance with relevant regulations.

The ideal candidate will be a detail-oriented, proactive individual with strong organisational and communication skills, and a minimum of 2 years experience in the industry.

• Coordinate and oversee routine maintenance, repairs, and upgrades to facilities.
• Manage relationships with suppliers, contractors, and service providers.
• Visit branches as and when required.

• Support lease administration, including tracking leases, rent payments, and tenant requests.
• Assist with keeping our Property Management System up to date.
• Handle tenant communications and resolve property-related issues promptly.

• Ensure compliance with health, safety, and environmental regulations.
• Maintain accurate records of inspections, certifications, and safety documentation.
• Manage relationships with suppliers to ensure PPM is conducted.

• Maintain an organised record of maintenance schedules, warranties, and service contracts.
• Prepare reports on property performance, budgets, and maintenance activities.
• Support the implementation of new systems and processes to improve facilities management efficiency.

• Assist with property improvement projects, including planning and execution.
• Monitor timelines, budgets, and deliverables to ensure successful project completion.

Education:

Property Management, Business Administration, or a related field preferred. Equivalent experience will also be considered.

Experience:

2+ years of experience in facilities or property management. Knowledge of building systems (HVAC, electrical, plumbing) is a plus.

Skills:

Excellent organisational and time management skills. Strong communication and interpersonal abilities. Proficiency in Microsoft Office Suite / Google Workspace and facilities management software. Basic understanding of budget management and financial reporting.

Certifications:

Facilities or property management certifications (e.g., FMP, CPM) are advantageous but not required.

• Equality, Diversity and Inclusion (EDI):
  Employees are expected to promote and uphold the organisation’s commitment to equality, diversity, and inclusion by fostering a respectful and inclusive working environment.
• Health and Safety:
  Employees must ensure compliance with health and safety regulations and organisational policies, and take responsibility for their personal safety and the safety of others.
• Training and Development:
  Employees must engage in all relevant Company mandatory training, workshops, and learning opportunities.
• Policies and Procedures:
  Employees must adhere to all organisational policies and procedures.