Program Assistant

Location: Central Belt, Dundee or Inverness (hybrid role between home and various face‑to‑face events across Scotland)

Hours: 21 hours per week (typically between Monday - Friday)

Salary: £25,433 FTE (pro‑rated for part‑time) per annum

Are you passionate about making a difference in your community? Could you provide a high level of administrative and office support to the Safe Mates Scotland (Cashback for Communities) programme?

We have a fantastic opportunity for an ambitious and well‑organised individual with administrative skills to provide us with administrative support. You’ll be working in a programme that is directly supported by Cash Back for Communities funding. In this varied role you'll be providing support to the Safe Mates Scotland Manager and the wider team.

Everyday you’ll be central to the smooth running of our Safe Mates Scotland (Cashback for Communities) programme. Your day will include:

• Programme Support: Administratively supporting the Manager and team. Organising logistics, venues, travel and event communications. Updating and maintaining accurate records of attendance and programme engagement.
• Monitoring, Evaluation & Reporting: Collection, processing, and organisation of evaluation data. Maintaining project databases and tracking tools to demonstrate outcomes. Assisting with internal reporting, funder reports, and secure document storage.
• Financial & Administrative Processes: Managing financial administration by processing expenses, invoices, and programme spending. Maintaining compliant financial records while overseeing the ordering and stock of materials.
• Communications & Engagement Support: Drafting content to promote the Safe Mates programme and its opportunities both internally and externally. Liaising closely with delivery staff, volunteers, and partners to ensure smooth activity coordination.

• Proven administration experience, including administering financial processes, knowledge of databases and an ability to analyse information.
• Ability to work independently, with minimum supervision, but also as part of a wider team.
• Strong interpersonal and communication skills.
• Excellent organisational skills. The ability to meet deadlines and manage multiple priorities effectively.
• Proficiency and confidence in using multiple IT applications (MS Office and other bespoke systems).
• Experience supporting monitoring and evaluation, including reporting on projects.

Closing date for applications is 23:59hrs on Sunday 21st June 2026. Interviews will take place soon after.

• Flexible working:
  Remote and hybrid working, flexitime, compressed hours, and job sharing.
• Holidays: 36 days annual leave (including bank holidays) + option to buy 5 extra days (per annum, pro rata).
• Pension scheme:
  Up to 6% contributory pension.
• Learning & Development: A range of career & learning opportunities.
• Discounts:
  Blue Light Discount Card, Tickets For Good & employee benefits platform.
• Cycle2
  
  Work:
  Lease a bicycle through the scheme.

We are proud to be a Disability Confident and Carers Confident employer.

We're dedicated to building an inclusive, equitable and wellbeing‑focused culture where everyone feels safe, valued and can thrive. Guided by our Equity, Diversity, Inclusion and Wellbeing Strategy, we foster belonging, psychological and physical wellbeing, and work to remove barriers to fair opportunities. Grounded in compassion and anti‑racist practice, we listen to diverse voices, value lived experience and create environments where staff and volunteers can succeed.

Join us and be part of an organisation that leads with care, celebrates difference and helps everyone succeed.

Together, we are the world's emergency responders