Site Administrator - Pre Assembly

Are you passionate about green energy and looking to be part of a dynamic, fast-growing international organization?

At Muehlhan Wind Service, we are driven by a shared ambition to support the global energy transition. Through the expertise, dedication, and commitment of our people, we deliver high-quality solutions that contribute to lowering the cost of green energy worldwide.

If you are looking for an opportunity to make a real impact, work alongside talented professionals, and grow your career in a thriving and purpose-driven environment, Muehlhan Wind Service could be the place for you.

Muehlhan Wind Service is seeking two organised, proactive and detail-oriented Site Administrator to support a large-scale wind energy pre-assembly project in Dundee, Scotland.

The successful candidate will provide essential administrative and logistical support to the site team, helping ensure the smooth day-to-day operation of the project. This role will involve coordinating travel and accommodation, managing office supplies and site purchases, maintaining accurate documentation, and supporting the wider project team in a fast-paced site environment.

• Strong organisational and time-management skills, with the ability to prioritise competing tasks.

• Excellent written and verbal communication skills.

• High attention to detail and accuracy when handling records, bookings and purchase documentation.

• Good interpersonal skills and the ability to work effectively with a diverse, multicultural workforce.

• Ability to work independently while contributing positively to a wider project team.

• A professional approach to handling confidential information.

• Good working knowledge of general office administration and document management.

• Understanding of travel, accommodation and personnel logistics coordination.

• Familiarity with purchasing processes, purchase orders, supplier communication and invoice administration.

• Competent use of Microsoft Office applications, particularly Outlook, Excel and Word.

• Awareness of site-based project operations and the administrative demands of large-scale construction or renewable energy projects.

• Understanding of the importance of accurate record-keeping, confidentiality and compliance with company procedures.

• Previous experience in an administrative, site administration, project support or office coordination role.

• Experience arranging travel and accommodation for employees or project personnel.

• Experience managing office supplies, site purchases, supplier orders and associated paperwork.

• Experience maintaining records, updating spreadsheets and managing multiple administrative tasks.

• Previous experience supporting construction, engineering, offshore, industrial or renewable energy projects would be advantageous.

• Experience working within a fast-paced, site-based environment is desirable.

• Provide day-to-day administrative support to the site management and project teams.

• Maintain accurate filing systems, records, correspondence and project documentation.

• Assist with the preparation of reports, meeting minutes, spreadsheets and general project paperwork.

• Manage incoming communications, emails and enquiries, ensuring timely follow-up.

• Support site personnel with general administrative requests and operational requirements.

• Arrange travel, accommodation and transport for project personnel, subcontractors and visitors.

• Coordinate bookings in line with project schedules, personnel rotations and mobilisation requirements.

• Maintain accurate travel and accommodation records, including changes and cancellations.

• Liaise with hotels, travel providers and other suppliers to ensure suitable arrangements and cost-effective bookings.

• Work closely with site management, project controls, procurement and finance teams.

• Monitor office supplies, stationery, consumables and other site requirements.

• Raise purchase requests and purchase orders in accordance with company procedures.

• Liaise with suppliers to obtain quotations, confirm orders and track deliveries.

• Maintain records of purchases, invoices, delivery notes and related documentation.

• Ensure essential supplies are available to support the smooth running of site operations.

• Assist with invoice checking and follow up on outstanding orders or discrepancies.

• Competitive salary package based on experience.

• Health insurance and Mental Health Support.

• Employee…