Band 3 Administrator

This Band 3 Administrator post in Dundee is a full-time temporary assignment of 36 hours weekly, Monday to Friday, paying £14.92 hourly. The successful candidate will deliver a comprehensive secretarial and administrative service supporting the Lead Consultant Clinical Psychologist alongside clinical, trainee and assistant psychologists within Clinical Neuropsychology. Duties include managing correspondence, establishing efficient filing systems, scheduling appointments and preparing documentation for clinics.

Strong organisational abilities, accurate typing, competent IT skills and clear communication are essential, together with the capacity to handle confidential material sensitively.

Administrator Immediate Start

Location:

Dundee Temporary ongoing Full-time 36 hours per week Monday – Friday 9.00am to 5.00pm/8.00am to 4.00pm Salary: £14.92 per hour

Pertemps Glasgow Contracts is recruiting on behalf of a well-known public sector organisation, with an immediate start available for the right applicant.

Pertemps are currently recruiting on behalf of our client, a well-known Public Sector organisation based in Dundee, for an Administrator to start immediately on a temporary ongoing basis.

To provide a comprehensive secretarial/administrative service to support the clinical/administrative work of the Lead Consultant Clinical Psychologist and all Clinical Psychologists, Trainee Clinical Psychologists and Assistant Clinical Psychologists in Clinical Neuropsychology.

• Provide all administrative support to the Lead Consultant Clinical Psychologist
• Establish and maintain effective mailing lists
• Deal with and prioritise enquiries by phone and email
• Organise meetings including venues, facilities and hospitality
• Maintain a database of waiting list and waiting list times for audit and evaluation
• Typing and production of all correspondence, reports, minutes, meeting papers and PowerPoint presentations
• Registering and filing of all routine and confidential correspondence and upkeep of medical records
• Input of all leave data into Scottish Standard Time System database (SSTS)
• Maintain the Departmental filing system
• Provide a comprehensive secretarial and administrative service to Clinical Neuropsychology
• Update Trakcare and EMIS systems
• Audio-typing, copy typing of routine and confidential letters, memos and reports
• Maintain Daily Logs for Main Office Diary for Clinical staff
• Operate a Bring Forward system for patients
• Producing reports within tight deadlines
• Deal with telephone and face to face enquiries
• Provide secretarial support to Clinical staff and staff on training within the service.
• Request Medical Records as required and liaising with Medical Records on a regular basis.
• Typing of minutes, reports etc
• Record and prepare draft minutes of meetings

• Previous experience in a fast-paced admin/secretarial role
• Proficient and accurate typing skills, preferably with Audio experience
• Excellent communication, interpersonal and organisational skills
• Competent IT skills and able to pick up new systems quickly
• Ability to work independently with limited supervision
• Able to demonstrate calm, confident and competent demeanour
• Flexible, supportive team-player