Secretarial Senior

Company Secretarial Senior

Department: Business Advisory

Employment Type: Permanent

Location: Chichester

Carpenter Box is a well-established and forward-thinking firm of chartered accountants and business advisers, and part of the Sumer Group, a fast-growing network of regional accountancy practices across the UK.

Our Company Secretarial team is a busy and integral part of the firm, supporting a broad portfolio of clients across a wide range of sectors. The team works closely with colleagues across audit, accounts, tax and advisory, providing company law and governance support on a variety of matters.

We are looking for a Company Secretarial Senior with prior experience in a similar setting to join our team. You will play a key role in supporting our tax, audit, and accounting departments and the wider business, working closely with Executive Assistants who handle day-to-day queries and routine compliance work, while acting as an escalation point for more complex matters. This is a varied role offering exposure to a wide range of responsibilities and the opportunity to build both technical knowledge and client-facing experience within a supportive team environment.

• Supporting team members in managing their client portfolios
• Maintaining and updating statutory records using company secretarial software and filing documents with Companies House
• Assisting with company compliance
• Preparing board minutes, resolutions and statutory documentation
• Responding to internal queries and carrying out company searches
• Assisting with billing, fee management and overall workflow planning within the team
• Acting as a point of contact for more complex or technical queries, providing guidance to junior team members and reviewing their work where appropriate
• Taking a hands-on role in preparing and reviewing documentation, including share transfers, allotments, reclassifications, sub-divisions and buy backs
• Driving efficiencies by improving processes and supporting the firm’s transition to more technology-driven solutions
• Managing client relationships and internal stakeholders, ensuring a high standard of service delivery
• Supporting on ad hoc projects as required

• The ability to work both independently and as part of a team
• Excellent attention to detail
• Strong written and verbal communication skills
• The ability to manage deadlines and prioritise effectively
• A clear understanding of UK corporate law and regulatory requirements, particularly in relation to documentation drafting and corporate record keeping in accordance with UK company legislation
• Good working knowledge of Microsoft Office (Word, Excel and Outlook)
• Experience of using CoSec software would be advantageous

You will be working with colleagues and clients at all levels, so being approachable, professional and confident in your communication is key.