HR Administrator

Part-time Permanent Early career / Associate Level

Posted 08 Oct 2026

Dundee University Students’ Association (DUSA) is an independent charity representing all students at the University of Dundee. Every student is automatically a member, and everything we do is shaped by their voice.

We’re here to help students thrive - academically, socially, and personally. From societies and volunteering to events, retail and hospitality, DUSA creates welcoming spaces where students can connect, belong, and make the most of university life.

We are also the independent voice of students. Through elected officers and representatives, we ensure students influence decisions that affect their education and experience. Our Advice & Support team provides free, confidential advice to students across a wide range of issues.

Based at the heart of campus in Dundee - a friendly, creative, and affordable city - DUSA operates seven days a week, delivering services, opportunities and support that put students first.

We are looking for an organised, approachable and proactive HR Administrator to provide high-quality administrative support across our HR function.

This is a varied and people-focused role supporting key areas of the employee journey, including recruitment and onboarding, payroll preparation, employee records, absence, training and general HR administration.

Reporting to the HR Manager and working closely with colleagues across DUSA, the postholder will help ensure that HR processes are efficient, accurate and consistent, while providing a positive experience for candidates and employees.

The role would suit someone with strong administrative experience who is looking to develop their career in HR, as well as someone with existing HR administration experience.

Recruitment & Onboarding

• Provide administrative support throughout the recruitment and onboarding process.
• Prepare and publish vacancy advertisements.
• Coordinate interviews, appointments, calendars and meeting arrangements.
• Communicate with candidates and provide timely information throughout the recruitment process.
• Prepare recruitment, interview and new starter documentation.
• Assist with offers, references and pre-employment checks.
• Set up and maintain accurate new starter records and HR system information.

HR Administration and Employee Records

• Provide day-to-day administrative support to the HR Manager across the employee lifecycle.
• Maintain staff absence records and obtain relevant information from employees and managers.
• Manage and monitor the HR mailbox, responding to routine HR queries promptly and professionally, ensuring queries are followed up and escalating more complex matters to the HR Manager as appropriate.
• Manage and maintain accurate, complete and securely stored HR documentation, including scanning, uploading and filing records in accordance with data protection requirements and DUSA procedures.
• Maintain spreadsheets, trackers and HR systems.
• Maintain accurate HR data and records and produce HR reports and management information to support effective HR management and decision-making.
• Arrange meetings, appointments and calendars as required.
• Obtain and provide employer references as required.
• Handle personal and sensitive information appropriately and maintain confidentiality at all times.
• Attend HR meetings as required and take accurate notes and actions, ensuring these are recorded and followed up appropriately.

Payroll Administration

• Prepare and process the HR information required for monthly payroll.
• Check and collate information relating to starters, leavers, changes to hours, contractual changes, absence and other payroll amendments.
• Ensure payroll information and supporting records are accurate and…